Supply Chain & Logistics Coordinator

Job description

ABOUT US Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces. Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected. ABOUT THE ROLE The Logistics Coordinator owns the daily inbound and outbound logistics function across manufacturing sites. Reporting to the Global Supply Chain Manager, the role operates with significant autonomy: independently managing freight flows, customs compliance, dangerous goods, and international trade requirements without requiring hand-holding on routine decisions. This is not a pure execution role. The Logistics Coordinator brings senior operational experience and the judgement to run the function independently day-to-day — escalating where needed, but owning the full logistics picture between escalations. The right candidate has seen enough complexity — specialised goods, regulated shipments — to handle it confidently and knows when something requires attention from the Lead. RESPONSIBILITIES Inbound Logistics - Own inbound freight flows for both sites — booking, tracking, customs clearance, and goods receipt for components, materials, and equipment - Proactively manage supplier and forwarder relationships to resolve delays and protect the local production schedule - Process import documentation, verify HS/CN classification, and coordinate with customs brokers to ensure clean clearance - Escalate supply disruptions and compliance flags to the Logistics & Warehouse Lead with structured context and a proposed resolution Outbound Logistics - Manage outbound shipments to customers, integrators, programme offices, demonstrations, and trade events — from booking through to proof of delivery - Prepare complete export documentation — commercial invoices, packing lists, certificates of origin, export declarations, and end-user certificates - Manage temporary export regimes and ATA carnets for demonstration and event shipments, including tracking and timely return - Independently assess regulations and international dual-use export control requirements for each outbound shipment — applying the correct treatment and flagging licence requirements before despatch Dangerous Goods - Independently classify, prepare, and document dangerous goods shipments under ADR, IATA DGR, and IMDG — lithium batteries (UN 3480/3481), propellants, and other regulated materials - Ensure packaging, labelling, marking, and documentation are correct on every DG movement without requiring supervision - Monitor freight partner compliance with DG handling standards and raise issues to the Logistics & Warehouse Lead Customs & Trade Compliance - Apply confident working knowledge of HS/CN tariff codes, incoterms, and customs regimes to ensure accurate and complete declarations - Maintain full compliance records — export licences, end-user certificates, DG records, and customs documentation — to audit standard - Stay current on changes to regulations, dual-use regulations, and customs procedures relevant to [Company Name]’s trade lanes Site Coordination & Continuous Improvement - Coordinate goods flows between manufacturing sites, ensuring accurate stock transfers, documentation, and storage standards for specialised hardware and dangerous goods - Identify process gaps, recurring issues, or compliance risks in the logistics function and bring structured improvement proposals to the Logistics & Warehouse Lead - Work closely with production, supply chain, and engineering teams to align logistics priorities with operational needs CANDIDATE REQUIREMENTS Essential - 5+ years of experience in freight, logistics, or supply chain in a regulated sector — such as aerospace, advanced electronics, or similar - Able to operate the inbound/outbound logistics function independently — making sound daily decisions on customs, DG, and compliance without close supervision - Solid hands-on knowledge of customs documentation: HS/CN classification, import/export declarations, incoterms, and freight procedures across Europe, the US, and the Middle East - Direct working experience with regulations and dual-use export control regulations applied to physical shipments - Certified and experienced in dangerous goods — IATA DGR, ADR, or equivalent — with specific experience on lithium batteries and military-relevant materials - Familiarity with specialised goods logistics: packaging, marking, documentation, and transport standards for regulated hardware - Detail-oriented, compliance-driven, and calm under time pressure - Fluent French and English, written and spoken Preferred - Experience with temporary export regimes, ATA carnets, and trade event logistics - Familiarity with ERP or WMS systems (Odoo or equivalent) - Experience coordinating logistics across multiple sites WHY JOIN Harmattan AI ships specialised hardware to customers, partners, and events across the world in a complex regulatory environment. This role owns that function day-to-day with real autonomy — high accountability, varied scope, and a direct contribution to keeping one of our most technically ambitious programmes running on schedule. We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.