Supply Chain & Procurment Co-ordinator

Job description

The role will report to the Aftersales & Procurement Lead. The Department manages both sales and procurement of goods and services to support the business and therefore the Coordinator will need to be both customer and supplier facing at times as required according to workload priorities. Responsibilities will include handling aftersales enquiries and related procurement, requests for quotations for spares, workshop, repairs & service. This will include technical review of drawings and specification ensuring compliance and correct supply working with the supply chain to meet the customer demands. In addition, they will be required to process customer orders, carry out commercial and contract reviews with appropriate expediting of supplier orders to ensure we meet delivery commitments in accordance with customers’ requirements, in particular with regard to Time, Quality and Cost. People ▪ Carry o ut c o mmercial and risk reviews o f customers’ requirements and c o ntractual terms & c o ndition s . ▪ Quote preparati o n in c o njuncti o n with customer and/ o r supplier RFx and support further with tender preparation using the company business system t o ensure data is a ccurate and available f o r re v iew. ▪ Full and detailed analysis of customer and part pricing hist o ry t o ensure qu o tati o ns are issued in line with Company pricing p o licy and customer expectati o n. W o rking cl o sely with the sales team to understand the excepti o ns t o ensure the y are managed within acceptable margins . ▪ Expedite purchased items from all suppliers to meet c o ntract dates, w o rking closely with key stakeh o lders o n any issues that may arise and facilitating c o ntingency planning and appropriate amendments t o orders. Processing customers’ requests f o r informati o n and qu o tati o n using into o ur company business system. ▪ Sourcing qu o tati o ns, determinati o n o f best price and lead time informati o n t o supp o rt generati o n of sale qu o tations in line with customer expectati o n s . ▪ Administrati o n o f part set up in line with technical requirements o n the c o mpany’s business system SMART. ▪ Negotiati o n with suppliers o n price, delivery and commercial terms including the establishment o f price breaks against quantities to ensure best c o st pricing is always s o ught and the up t o date data is reflected in the company business syste m . ▪ T o assist with dealing with any other day t o day o ffice issues, including archiving and filing. Delivery ▪ W o rking with Engineering department t o supp o rt and assist suppliers and customers through: - o Provisi o n o f drawings and specificati o ns o Clarificati o n o f t e chnical and quality requirements ▪ Placing purchase o rders in line with Company pr o cedures with pr e -agreed and approved terms and c o nditions. ▪ Assisting the Supply Chain & Procurement Lead as required with f o recast informati o n, regular maintenance o f the Spares Order Backlog and f o recasting and f o llow up o f o pen opp o rtunities. ▪ Identifying gaps o r p o tential weaknesses in the Greenray supply chain and assisting in the e v aluati o n and approval o f new and existing suppliers at acceptable c o sts and t o appr o pr i ate quality standards in c o njuncti o n with quality & engineering. Required Skills ▪ Go o d Business understanding – understands key business drivers and business g o als, has go o d commercial and financial awareness understanding purchase, c o ntract and commercial c o ndition s . ▪ Knowledge o f imp o rt and export pr o cedures, including the significance o f Incoterms® ▪ Product kn o wledge o f Gas Turbine o r Hig h -Speed Rotating m achinery w o uld be beneficial t o the r o le. ▪ Knowledge o f Greenray’s market, drivers and activities w o uld be useful. ▪ Knowledge o f Greenray s y stems and processes w o uld be useful but n o t essential. ▪ CIPS level 4 o r ab o ve is a distinct advantage. ▪ Technical experience, ability to understand and interpret drawings and quality requirements o btained from go o d experience w o rking in an engineering environmen t . ▪ Excellent c o mmunicati o n and relationship skills, both verbal and written for internal and external communicati o ns with suppliers and customer s . ▪ Competent negotiati o n skills, with an ability t o identify s o luti o ns and have the c o nfidence t o make recommendati o ns. ▪ Go o d com m ercial awareness. ▪ Excellent Customer Service skills. Prioritises effectively and is well o rganize d . ▪ IT skills – go o d kn o wledge o f Micros o ft Excel & W o rd and ability t o w o rk with a business syste m .