Support Desk Manager

Job description

The Role: At Arine, smooth and efficient processes are critical to our success. We’re seeking a Support Desk Manager with excellent organizational, leadership, and communication skills to oversee our Support Desk operations. In this role, you’ll manage and optimize all aspects of the Support Desk — ensuring timely, high-quality responses to support requests from both internal and external users of the Virtual Pharmacist Platform and related systems. You’ll lead and develop the Support Desk Analyst team, drive adherence to SLAs, and collaborate across departments to continuously enhance service quality and operational efficiency. You will also be responsible for configuring and managing our ticketing platforms, generating performance reporting, and building scalable systems that evolve with Arine’s growth. What You’ll be Doing: Support Operations Leadership Lead, coach, and develop a team of Support Desk Analysts to ensure efficient and empathetic service delivery. Oversee daily Support Desk operations, ensuring all tickets are logged, prioritized, and resolved according to SLA requirements. Manage Tier 1 request resolution and triage Tier 2+ requests to appropriate internal teams. Enforce SLA accountability and escalate issues as needed to maintain service quality and timeliness. Build and manage the Support Desk team based on evolving service scope and organizational needs. Promote collaboration and communication across Operations, Product, Engineering, and Clinical teams. Lead internal Severity 1 escalations to drive immediate resolution with stakeholders, guide Customer Success on appropriate client communications, and track to completion through retrospectives. System Configuration and Management Configure and manage the designated ticketing platform (and other related systems) to align with company processes and client requirements. Develop and maintain dashboards, reports, and performance metrics (daily, weekly, monthly) for leadership review. Drive data-informed improvements to operational processes and system performance. Manage platform utilization and adoption across internal and external users. Customer Experience and Communication Maintain strong, professional relationships with clients and internal users through clear and timely communication. Ensure all customer inquiries are well-documented, tracked, and resolved with empathy and accuracy. Develop and maintain FAQs, self-help documentation, user manuals, and knowledge base content. Participate in client meetings and quarterly business reviews, providing insights into support performance and improvement initiatives. Continuous Improvement Identify and surface process and system inefficiencies, providing data-driven insights and recommendations for resolution. Champion automation and standardization of support processes to increase scalability and reduce manual work. Support the adoption of new features and product releases by ensuring team readiness and knowledge sharing. Who You Are and What You Bring: You are an experienced and empathetic operations leader who thrives on structure, clarity, and continuous improvement. You have a strong background in customer support or IT service management and a passion for optimizing the customer experience in a fast-paced, mission-driven environment. Requirements: 6+ years of experience in Customer Support or IT Support, including at least 2 years in a leadership or management role. Experience managing a Support Desk in a SaaS or healthcare technology environment . Strong technical understanding of support operations, ticketing systems, and workflows. Proficiency with Ticketing tools such as JIRA and data visualization/reporting tools. Proven ability to build and lead high-performing, remote support teams. Excellent organizational, written, and verbal communication skills. Ability to manage competing priorities and maintain composure under pressure. Detail-oriented and data-driven, with a continuous improvement mindset. Comfortable working in a cross-functional, matrix-managed organization. Nice-to-Haves: Bachelor’s degree or equivalent experience. Experience in configuring and managing multiple ticketing systems. Familiarity with healthcare workflows, pharmacy support programs, or HIPAA compliance. Proficiency with Google Workspace and Microsoft Office Suite. Experience supporting devices such as MacBooks, Chromebooks, and PCs. Remote Work Requirements: An established private work area that ensures information privacy Reliable internet capable of low latency with the ability to carry video and voice calls without breaking up This role is remote, but you will be required to come to on-site meetings multiple times per year. This may be during the interview process, onboarding, and for team meetings Perks: Joining Arine offers you a dynamic role and the opportunity to contribute to the company's growth and shape its future. You'll have unparalleled learning and growth prospects, collaborating closely with experienced Clinicians, Engineers, Software Architects, and Digital Health Entrepreneurs. The posted range represents the expected salary for this position and does not include any other potential components of the compensation package, benefits, and perks. Ultimately, the final pay decision will consider factors such as your experience, job level, location, and other relevant job-related criteria. The salary range for this position is: $115,000-125,000 per year. Job Requirements: Ability to pass a background check Must live in and be eligible to work in the United States Information Security Roles and Responsibilities: All staff at Arine are expected to be part of its Information Security Management Program and undergo periodic training on Information Security Awareness and HIPAA guidelines. Each user is responsible to maintain a secure working environment and follow all policies and procedures. Upon hire, each person is assigned and must complete trainings before access is granted for their specific role within Arine. Check our website at . This is a unique opportunity to join a growing start-up revolutionizing the healthcare industry! Arine is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace where all employees are treated with fairness and respect. We do not discriminate on the basis of race, ethnicity, color, religion, gender, sexual orientation, age, disability, or any other legally protected status. Our hiring decisions and employment practices are based solely on qualifications, merit, and business needs. We encourage individuals from all backgrounds to apply and join us in our mission. For security purposes, official communications from Arine will only come from @arine.io email addresses or through our authorized platforms, including Rippling, TurboCheck, Jobma, and Checkr. If you receive a message claiming to be from Arine through another source, or if you have concerns about its authenticity, please contact us before sharing personal information or taking any action. We will never request payment or sensitive personal information (copy of government-issued ID, social security number, bank details, etc.) during the recruiting process. Note to Recruitment Agencies: We appreciate your interest in finding talent for Arine, but please be advised that we do not accept unsolicited resumes from recruitment agencies. All resumes submitted to Arine without a prior written agreement in place will be considered property of Arine, and no fee will be paid in the event of a hire. Thank you for your understanding. Pronunciation: a:rine [uh-reen]. Noun: Arine is a name of Basque origin meaning "light." Arine illuminates the possibilities with medication management to deliver comprehensive economic and health outcomes. Based in San Francisco, Arine is a rapidly growing healthcare technology and clinical services company with a mission to ensure individuals receive the safest and most effective treatments for their unique and evolving healthcare needs. Frequently, medications cause more harm than good. Incorrect drugs and doses costs the US healthcare system over $528 billion in waste, avoidable harm, and hospitalizations each year. Arine is redefining what excellent healthcare looks like by solving these issues through our software platform (SaaS). We combine cutting edge data science, machine learning, AI, and deep clinical expertise to introduce a patient-centric view to medication management, and develop and deliver personalized care plans on a massive scale for patients and their care teams. Arine is committed to improving the lives and health of complex patients that have an outsized impact on healthcare costs and have traditionally been difficult to identify and address. These patients face numerous challenges including complicated prescribing issues across multiple medications and providers, medication challenges with many chronic diseases, and patient issues with access to care. Backed by leading healthcare investors and collaborating with top healthcare organizations and providers, we deliver recommendations and facilitate clinical interventions that lead to significant, measurable health improvements for patients and cost savings for customers. Why is Arine a Great Place to Work?: Outstanding Team and Culture - Our shared mission unites and motivates us to do our best work. We have a relentless passion and commitment to the innovation required to be the market leader in medication intelligence. Making a Proven Difference in Healthcare - We are saving patient lives, and enabling individuals to experience improved health outcomes, including significant reductions in hospitalizations and cost of care. Market Opportunity - Arine is backed by leading healthcare investors and was founded to tackle one of the largest healthcare problems today. Non-optimized medications therapies which cost the US 275,000 lives and $528 billion annually. Momentum That Matters - In just over eight years, Arine has grown into one of the fastest-growing healthcare AI companies, serving more than 45 million members through partnerships with leading health plans nationwide. Recognized on the Inc. 5000 list for two consecutive years, we're combining rapid growth with meaningful impact on the quality, cost, and outcomes of care.