T & I Practicum GA (AY 26-27 C91157)

Under supervision of the professors of Practicum in Interpretation, the GA provides administrative support for the Practicum in Interpretation course. This is a non-exempt, temporary part time staff position.This position is compensated at the Level B rate on the MIIS student wage scale. $17.45 per hourESSENTIAL DUTIES/RESPONSIBILITIES· Sets up a new Canvas site for the course. Rolls over as much as possible from the previous semester(s), and create a new Calendar of Events (CoE), and CI and CL List.· Reads all emails sent by the practicum professors (PPs). Adds all events mentioned in the emails to the corresponding weeks on the CoE.· Checks all equipped locations for interpretable events. Uses 25live, the MIIS Events page, and the academic calendar.· Puts interpretable one-off events, speaker series events, etc. on the CoE· Compiles a list of courses held in equipped locations (course title and number, professor’s name, class times and venues) and shares with the PPs for discussion.· Attends Friday workshops.· Checks email on a daily basis, responds to everything that is time-sensitive on the same day.· Is the practicum students’ main POC for questions and issues throughout the week· Updates the CoE as soon as the PPs suggest new events.· Requests materials from event organizers, makes sure the CIs get materials for preparation.· Attends planning meetings as sheduled.· Manages the Canvas site on a daily basis, e.g.:o Creates sign-up forms for weekly eventso Monitors sign-ups, confirm interpreters, add their names to the CoE· Updates the booth hour tracker on a weekly basis· Does additional room/lab reservation as necessary· Reviews logs· Alerts Media Services and Security of the events which are going to be interpreted (if additional support is needed)· Sends reminders about workshops to the class· Helps with arrangements for field trips (e.g. carpooling, assigning students to groups, etc.)· Recharges and does inventory on equipment on a biweekly basisOTHER DUTIES/RESPONSIBILITIESPerforms other related duties as requested by Program.RequirementsKnowledge/Skills/Abilities· Keyboarding skills of approximately 50 w.p.m.· Current computer skills, to include word processing, knowledge of internet, email and database management (Excel, Access).· Solid written and oral communication skills.· Professional and courteous telephone skills.· Attention to detail and record keeping skills.· Skilled command of grammar and spelling.· Capacity to prioritize and organize work requests and projects, often under pressure.· Ability to use common office machines such as photocopier, multi-line telephone systems, fax machines.· Excellent interpersonal skills and public relations skills, including ability to work cooperatively with culturally and linguistically diverse students, clients, staff, faculty, and public.· Willingness and ability to comply with Institute policies, procedures, and mandates.Education/ExperienceA combination of education and experience, which would demonstrate possession of the skills required for the position. Minimum three years comparable experience. College-level coursework and familiarity with an academic setting desirable.Physical Requirements/EnvironmentThe Monterey Institute maintains a smoke-free/drug-free workplace. Job requires ability to sit for extended periods of time, ability to handle lightweight parcels and supplies, dexterity for repetitive action such as keyboarding, writing.

Under supervision of the professors of Practicum in Interpretation, the GA provides administrative support for the Practicum in Interpretation course. This is a non-exempt, temporary part time staff position.

This position is compensated at the Level B rate on the MIIS student wage scale. $17.45 per hour

ESSENTIAL DUTIES/RESPONSIBILITIES

· Sets up a new Canvas site for the course. Rolls over as much as possible from the previous semester(s), and create a new Calendar of Events (CoE), and CI and CL List.

· Reads all emails sent by the practicum professors (PPs). Adds all events mentioned in the emails to the corresponding weeks on the CoE.

· Checks all equipped locations for interpretable events. Uses 25live, the MIIS Events page, and the academic calendar.

· Puts interpretable one-off events, speaker series events, etc. on the CoE

· Compiles a list of courses held in equipped locations (course title and number, professor’s name, class times and venues) and shares with the PPs for discussion.

· Attends Friday workshops.

· Checks email on a daily basis, responds to everything that is time-sensitive on the same day.

· Is the practicum students’ main POC for questions and issues throughout the week

· Updates the CoE as soon as the PPs suggest new events.

· Requests materials from event organizers, makes sure the CIs get materials for preparation.

· Attends planning meetings as sheduled.

· Manages the Canvas site on a daily basis, e.g.:

o Creates sign-up forms for weekly events

o Monitors sign-ups, confirm interpreters, add their names to the CoE

· Updates the booth hour tracker on a weekly basis

· Does additional room/lab reservation as necessary

· Reviews logs

· Alerts Media Services and Security of the events which are going to be interpreted (if additional support is needed)

· Sends reminders about workshops to the class

· Helps with arrangements for field trips (e.g. carpooling, assigning students to groups, etc.)

· Recharges and does inventory on equipment on a biweekly basis

OTHER DUTIES/RESPONSIBILITIES

Performs other related duties as requested by Program.

Requirements

Knowledge/Skills/Abilities

· Keyboarding skills of approximately 50 w.p.m.

· Current computer skills, to include word processing, knowledge of internet, email and database management (Excel, Access).

· Solid written and oral communication skills.

· Professional and courteous telephone skills.

· Attention to detail and record keeping skills.

· Skilled command of grammar and spelling.

· Capacity to prioritize and organize work requests and projects, often under pressure.

· Ability to use common office machines such as photocopier, multi-line telephone systems, fax machines.

· Excellent interpersonal skills and public relations skills, including ability to work cooperatively with culturally and linguistically diverse students, clients, staff, faculty, and public.

· Willingness and ability to comply with Institute policies, procedures, and mandates.

Education/Experience

A combination of education and experience, which would demonstrate possession of the skills required for the position. Minimum three years comparable experience. College-level coursework and familiarity with an academic setting desirable.

Physical Requirements/Environment

The Monterey Institute maintains a smoke-free/drug-free workplace. Job requires ability to sit for extended periods of time, ability to handle lightweight parcels and supplies, dexterity for repetitive action such as keyboarding, writing.

Middlebury is a nationally recognized academic institution that encompasses a liberal arts undergraduate college, Schools Abroad, Language Schools, the Bread Loaf School of English, and the Middlebury Institute of International Studies at Monterey—all with a shared institutional goal of doing the highest quality work for positive and global impact.With year-round operations on five continents, our employees are one of our most valuable assets, and we are committed to the success and development of our workforce. Our employees enjoy an engaging lifestyle with excellent compensation, as well as competitive benefits (health, dental, life, disability, retirement, and vision) and educational assistance programs.Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace. We invite to become a part of Middlebury’s international community.

Middlebury is a nationally recognized academic institution that encompasses a liberal arts undergraduate college, Schools Abroad, Language Schools, the Bread Loaf School of English, and the Middlebury Institute of International Studies at Monterey—all with a shared institutional goal of doing the highest quality work for positive and global impact.

With year-round operations on five continents, our employees are one of our most valuable assets, and we are committed to the success and development of our workforce. Our employees enjoy an engaging lifestyle with excellent compensation, as well as competitive benefits (health, dental, life, disability, retirement, and vision) and educational assistance programs.

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace. We invite to become a part of Middlebury’s international community.