Talent Acquisition Coordintor

Job description

WHAT YOU’LL DO: Role: The Talent Acquisition Coordinator plays a key role in coordinating recruitment activities, supporting sourcing efforts, and managing administrative processes. This position requires the ability to work in a fast-paced environment, manage multiple priorities simultaneously, and deliver a seamless experience for candidates and hiring managers.This role works closely with the Talent Acquisition team to enable efficient, high-quality hiring across the organization. Responsibilities: Support for Talent Acquisition Specialists Partner closely with Talent Acquisition Specialists to support end-to-end recruitment activities. Assist with requisition setup, job postings, and candidate tracking. Coordinate hiring workflows to ensure timelines and process steps are met. Provide administrative and logistical support across multiple open roles. Recruitment Coordination & Administration Schedule interviews across multiple stakeholders, managing calendars and logistics. Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS). Prepare offer letters and support pre-employment and onboarding documentation. Ensure a positive, timely, and professional candidate experience throughout the recruitment process. Sourcing & Pipeline Support Support Talent Acquisition Specialists with candidate sourcing activities through LinkedIn, job boards, and talent pools. Conduct resume screening and present qualified candidates to Talent Acquisition Specialists and Hiring Managers. Build and maintain talent pipelines for frequently hired roles. Reporting & Process Improvement Track and report on recruitment metrics, including interview activity, pipeline status, and time-to-fill. Support data entry, reporting, and recruitment analytics. Identify opportunities to improve coordination, efficiency, and candidate experience. Stakeholder & Candidate Engagement Act as a key point of contact for candidates throughout the interview process. Communicate updates, feedback timelines, and next steps clearly and professionally. Support employer branding initiatives, including job postings and early talent events. WHO YOU ARE: Basic Qualifications Bachelor’s degree or diploma in Human Resources, Business, or a related field, or equivalent experience. 1 to 2 years of experience in recruitment coordination, Human Resources, or administrative support. Strong organizational and multitasking abilities in a fast-paced environment. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint. Excellent communication and interpersonal skills. High attention to detail and a proactive, service-oriented mindset. Legally authorized to work in Canada without company sponsorship. Preferred Qualifications Experience working with Workday ATS. Experience coordinating interviews, meetings, or onboarding activities. Experience supporting Recruiters, Talent Acquisition Specialists, Talent Acquisition Partners, or Hiring Managers. Experience in a corporate office, manufacturing, or technology environment. Skills: Strong organizational and multitasking skills with the ability to manage competing priorities. Ability to thrive in a fast-paced, high-volume environment. Exceptional communication and interpersonal skills. Strong attention to detail and accuracy. Effective time management and prioritization skills. Customer-service mindset with a focus on delivering an outstanding candidate experience. Proactive, collaborative, and team-oriented approach. WHY COOLIT? We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values. We are a company that is full of vibrant, innovative people who love what we do. Our comprehensive benefits package includes: Vacation and flex days, and paid company-wide shutdown during the holiday season. Comprehensive benefits including Dental, Drugs, Optical, Paramedical and Health Spending. These costs are covered by CoolIT and are enacted from your first day. Dress for your day – in a casual yet professional environment. Retention rewards like “The Big Coffee Break” that reward tenure with additional vacation time and a monetary bonus. Company sponsored RRSP plan We thank every candidate in advance, however, only those selected for an interview will be contacted. Successful candidates for this position will be required to undergo background checks including criminal records check and education. ABOUT COOLIT SYSTEMS INC. Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally. Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinctions in both 2021 and 2022, CoolIT's rapid growth is capturing global attention. As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team. During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers. Successful candidates will be required to undergo pre-hire background checks as a condition of employment.