Talent Acquisition Project Coordinator

Job description

Talent Acquisition Project Coordinator Company: Scientific Safety Alliance Hours per Week: 35-40 Compensation: $8.50 - $9.50/hour Location: Remote Work Hours: 8:30 - 5:00 EST (Some Flexibility after first month) About us Scientific Safety Alliance (SSA) exists to Accelerate Science. Delightfully. We are one of the fastest-growing privately held companies in the United States and Puerto Rico, having completed 21 acquisitions in just over three years and continuing to scale aggressively. We serve the life sciences ecosystem — pharmaceutical, biotech, hospitals, and research facilities — by removing operational friction so innovation can move faster. SSA is 100% founder- and employee-owned. Ownership is real. Performance compounds value. We hire A-Players and build systems that allow them to win. As our growth accelerates, our Talent Acquisition engine must scale with discipline, speed, and excellence. Position This role is the operational backbone of SSA’s Talent Acquisition function. The Talent Acquisition Project Coordinator ensures recruiting projects move with precision and urgency. You will manage scheduling, ATS accuracy, candidate pipeline tracking, sourcing list development, and communication workflows. This is a detail-driven, process-oriented role designed to free recruiters and hiring leaders to focus on evaluating and closing top talent. If you love organization, systems, follow-through, and execution — this is for you. Responsibilities (including but not limited to) Working on projects with minimal oversight. This includes solving simple and complex problems. Own interview scheduling across multiple time zones with speed and professionalism Build and maintain candidate longlists using LinkedIn Recruiter, job boards, and internal databases Ensure ATS accuracy, clean data entry, and real-time pipeline update Coordinate interview logistics including calendar holds, confirmations, reminders, and follow-ups Track candidate status and ensure zero pipeline stagnation Create and manage recruiting dashboards and tracking sheets Draft candidate outreach templates and follow-up communications Support recruiters with sourcing research and talent mapping Ensure hiring managers submit interview feedback on time Prepare interview packets, scorecards, and briefing documents Help reduce time-to-hire through operational excellence Escalate bottlenecks proactively Maintain a high-quality candidate experience through responsiveness and professionalism Deliverables & Outcomes Interviews scheduled within 24 hours of request Zero scheduling errors or missed communications Accurate, real-time ATS reporting Consistent pipeline visibility for recruiters and leadership Reduced administrative burden on recruiters (target: 30–40% time reclaimed) Clean, standardized documentation across all searches Improved time-to-hire through operational efficiency Minimum Qualifications 3+ years' experience in recruiting coordination, HR operations, or project coordination Strong experience working inside an ATS (Greenhouse, Lever, JazzHR, etc.) Highly organized with exceptional attention to detail Ability to manage multiple roles and stakeholders simultaneously Excellent written English communication skills Comfortable working US business hours Proactive, not reactive — you anticipate needs High responsiveness and urgency Strong systems and process mindset Experience using LinkedIn Recruiter preferred