Talent Acquisition Specialist 5

Job description

This a Philippine-based position; NOT a US based position and the pay rate is not in US currency. ABOUT ENTERPRISE MANAGEMENT: Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service. Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation. DISCLOSURES: The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made. COMPANY WEBSITE: COMPANY PHONE NUMBER : (667) 309-5345 HUMAN RESOURCES PHONE NUMBER : (667) 309-5345 ext 10 POSITION TITLE : Talent Acquisition Specialist ALTERNATE TITLE(S) : Recruiter, Staffing Coordinator, Talent Partner COMPANY : Enterprise Management Solutions, Inc. (in support of all customer companies under contract) DIVISION : Human Resources DEPARTMENT : Talent Acquisition UNIT : n/a BENEFITS PACKAGE : Ineligible. WORK SCHEDULE : Monday – Friday, 8:00 AM EST – 5:00 PM EST ACCOUNTABLE TO : Talent Acquisition Department Manager (Human Resources Division Manager in the absence of the Talent Acquisition Manager) ACCOUNTABLE FOR : Coordinating and executing end-to-end talent acquisition strategies across all contracted entities CLASSIFICATION : W8BEN; contractual 40 hours per week paid hourly COMPENSATION RANGE : $5 - $6 per hour, commensurate with experience and qualifications ANTICIPATED TRAVEL : none SUMMARY OF POSITION RESPONSIBILITIES: The Talent Acquisition Specialist is responsible for sourcing, screening, and onboarding qualified candidates to support the staffing needs of multiple companies managed by Enterprise Management. The position plays a key role in developing and maintaining recruitment pipelines for a variety of clinical, administrative, and service-oriented positions across industries. This position involves close collaboration with department heads, HR staff, and hiring managers to ensure workforce needs are met in a timely and compliant manner. The Specialist contributes to strategic workforce planning efforts and helps drive process improvements within the talent acquisition function. SCHEDULED DUTIES AND RESPONSIBILITIES: Post job openings and manage applicant tracking systems across multiple organizations Conduct phone screens, candidate assessments, and interview coordination with hiring teams Create and maintain candidate pools for high-volume, mission-critical roles (e.g., nurses, case managers, kitchen staff, facilities) Maintain weekly hiring activity reports and provide regular updates to HR leadership Draft and send offer letters, facilitate reference checks, and initiate background screenings Coordinate new hire onboarding and orientation in partnership with HR generalists Manage onboarding and offboarding processes for positions the Specialist recruits for, ensuring smooth transitions, exit documentation, and internal workflow completion Participate in employee orientation tasks as scheduled by the supervisor, including welcome sessions, systems onboarding, and policy briefings Attend and participate in regular HR and team meetings as scheduled by the supervisor Maintain a centralized list of approved staffing agencies and coordinate with them to support urgent or temporary staffing needs when in-house recruitment efforts are underway Advise the payroll unit of caseload assignment at onboarding for staff hired at HolBrock Estates Supportive Housing Programs, Community Wellness Outpatient Mental Health Center, Community Wellness Psychiatric Rehabilitation Program, Lighthouse Behavioral Health Center, and Freedom Healthcare Ensure payroll adds or removes new and terminated employees from master compensation sheets accordingly Based on position title, ensure the appropriate supervisor is assigned to new hires in Paycom Draft and issue all new hire offers/contracts based on job descriptions, budget, and role-specific guidelines Enroll all new hires into orientation by scheduling orientation dates and assigning a lifecycle liaison; document these assignments on the HR Dashboard Google Sheet and notify staff of changes Ensure all active job descriptions in Paycom with assigned position seats remain posted through a corresponding requisition at all times, even after the position is filled Sponsor Indeed ads only for vacant positions Screen all applicants daily with the goal of zero unscreened applicants at the end of each day; reject unqualified applicants and rate qualified applicants to build a strong candidate pool Ensure continuity of services during personal absences by designating ranking staff to assume responsibilities beyond normal non-working hours Respond to voicemails within 2 business hours Acknowledge email inquiries within 1 business hour; if outside scope, warmly transfer to appropriate team member Initiate resolution of intranet tickets within 4 business hours Represent Enterprise Management at job fairs, career events, and community outreach activities Maintain strong relationships with universities, training programs, licensing boards, and community partners Collaborate with compliance and credentialing staff to ensure all hires meet required qualifications Conduct workforce data analysis to monitor time-to-fill, turnover, and sourcing trends Recommend enhancements to recruitment platforms, outreach efforts, and employer branding strategies Assist the supervisor with any work-related tasks as requested Be a “doer,” not just a “delegator” UNSCHEDULED DUTIES AND RESPONSIBILITIES: Assist your supervisor with any work-related tasks as requested, taking initiative where possible Remain informed and compliant with regulations and standards, including COMAR, CARF, and other relevant governing bodies, as well as company policies and procedures Support the maintenance of a safe work environment by participating in drills and safety trainings as requested Maintain confidentiality of all records, especially those relating to client treatment or financial information Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by the supervisor Contribute to quality assurance and performance improvement plans by conducting audits and activities that ensure regulatory compliance Assist with updating job descriptions, career pages, and hiring forms as needed Support internal mobility programs and employee referral initiatives Respond to applicant inquiries and ensure candidate experience standards are upheld Assist with temporary staffing agency coordination and contract tracking Participate in HR special projects such as policy rollouts or engagement campaigns PHYSICAL DEMANDS: Prolonged periods sitting at a desk and working on a computer Frequent meetings via video or phone; occasional in-person site visits WORKING CONDITIONS: Remote Fast-paced, deadline-driven environment with collaborative teams COMPETENCIES AND SKILLS: Knowledge of full-cycle recruiting processes Excellent interpersonal, written, and verbal communication skills Strong organizational and time management abilities Cultural competency and inclusive recruitment practices Familiarity with applicant tracking systems and HRIS platforms Ability to multitask and prioritize in a dynamic environment LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS: SHRM certification Bachelor’s degree in Human Resources, Business Administration, or related field preferred Minimum 2 years of recruiting or talent acquisition experience required Experience recruiting in healthcare, human services, or nonprofit settings strongly preferred Familiarity with labor laws and EEO/AA regulations a plus Ability to pass background and reference checks PREFERRED QUALIFICATIONS: Experience recruiting for behavioral health, psychiatric rehabilitation, outpatient mental health, assisted living, skilled nursing, or other healthcare settings. Experience recruiting for roles in Maryland is a plus. Solid experience in full-cycle recruiting, preferably within behavioral health, psychiatric rehabilitation, outpatient mental health, assisted living facilities, skilled nursing facilities, or other healthcare-related settings, with specific experience recruiting in the Maryland healthcare and behavioral health market strongly preferred.Familiarity with behavioral health and mental health job functions, including roles such as therapists, counselors, case managers, psychiatric rehabilitation staff, direct support professionals, medication technicians, caregivers, and other care team members. Strong understanding of Maryland healthcare recruitment challenges, including high-volume hiring, credential-sensitive roles, shift-based staffing needs, licensing requirements, compliance standards, and candidate availability in competitive healthcare labor markets. Demonstrated ability to source, screen, interview, and support hiring for clinical, direct care, administrative, and program-level roles in behavioral health or healthcare environments.