Team Administrator - Seattle Reign FC

JOB TITLE: Team Administrator

CLUB: Seattle Reign FC

DEPARTMENT: Reign Soccer Administration

REPORTS TO: VP, Reign Sporting Operations

TYPE: Full-Time

FLSA: Exempt

TYPE: Individual Contributor

OUR CLUB

Seattle Reign FC is a prominent professional women's soccer team competing in the National Women's Soccer League (NWSL). Known for its dynamic play and passionate fan base, Reign FC has made a significant impact on the soccer landscape since its inception. Reign FC is committed to excellence both on and off the field, fostering a culture of inclusivity, community engagement, and social responsibility. Through various initiatives and partnerships, the club strives to inspire and empower the next generation of soccer players and fans, solidifying its place as a cornerstone of the Seattle sports community.

POSITION SUMMARY

Seattle Reign FC is seeking a highly organized, service-driven Team Administrator to support first team travel, matchday operations, and the seamless delivery of daily team logistics across every environment in which the club trains and competes.

This role is ideal for an operational anchor — someone who thrives behind the scenes, anticipates needs before they arise, and takes deep pride in delivering an exceptional, professional experience for players and staff. The Team Administrator brings a hospitality mindset, extraordinary attention to detail, calm judgment under pressure, and clear, tactful communication.

Reporting to the Vice President, Sporting Operations (Reign), this position serves as a trusted operational partner and key point of connection across players, technical staff, club departments, vendors, and league partners. The work is fast-paced, highly visible in its outcomes, and essential to creating a consistently world-class team environment.

This is a role for someone motivated by excellence, energized by travel and driving operational success, and genuinely passionate about women’s soccer and Seattle Reign FC.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Plan and execute all elements of first team travel logistics, including flights, ground transportation, lodging, meals and training venues, ensuring a seamless and consistent experience aligned with club standards of excellence.
• Serve as the primary on-site operational point of contact during team travel, anticipating needs, responding to evolving circumstances, and resolving logistical challenges in real time with professionalism and sound judgment.
• Independently advance and oversee the execution of travel operations in away markets by preparing hotels, training sites, transportation providers, and key operational details ahead of team arrival.
• Partner closely with Coaching, Player Care, Security, Equipment, Medical/Performance, and Business Operations teams to support integrated team operations.
• Own the development, accuracy and distribution of team schedules, travel itineraries, and operational information, helping stakeholders stay informed, prepared, and positioned for success.
• Oversee and execute all team-related matchday operations for all Reign home matches, ensuring logistical execution supports team performance and professional standards.
• Attend required NWSL league meetings, whether virtual or in person, and maintain a working knowledge of league rules, including the Competition Manual and Collective Bargaining Agreement, applying this knowledge to team travel, matchday operations, and visiting team coordination.
• Serve as the primary point of contact for visiting NWSL teams traveling to Seattle, supporting hospitality coordination, and matchday logistics in accordance with league expectations.
• Oversee and coordinate Reign’s part-time Visiting Team Liaison to ensure visiting clubs receive organized, responsive support.
• Manage assigned team operations budgets, exercising sound judgment.
• Own the accurate tracking and reconciliation of team operational expenses, including invoices, receipts, and reimbursements, with timely submission and strong accountability.
• Oversee and ensure the operational readiness of the training facility, including inventory management, restocking, and coordination of essential services.
• Manage vendor servicing needs proactively, escalating issues appropriately to maintain a professional daily environment.
• Perform other duties as assigned by the Vice President of Sporting Operations in support of team success and operational excellence.

QUALIFICATIONS

• Demonstrated experience coordinating logistics, operations, or high-touch service delivery in a fast-paced environment (sports, hospitality, travel, events, or similar), with a strong service mindset and willingness to do what it takes to support the team. Sound judgment, discretion, and the ability to stay calm and solutions-focused in time-sensitive or unpredictable situations. Strong communication and interpersonal skills, with professionalism to work effectively across players, staff, vendors, and partners.
• Detail-oriented and highly organized, with the ability to turn complex schedules and travel plans into a seamless, player-centered experience.
• Able to work independently, take initiative and anticipate needs to ensure operational standards and team expectations are met.
• Experience tracking expenses, managing invoices, or supporting operational purchasing processes with accuracy and accountability.
• Enthusiasm for using technology to improve consistency and efficiency.
• Full comfort with the realities of team travel, including frequent nights, weekends, holidays, and extended time away from Seattle during the NWSL season. Genuine interest in supporting women’s soccer and excitement about contributing to Seattle Reign FC’s success and values-driven culture.
• This position requires a criminal background check after a conditional offer of employment and a valid passport.
• Must hold a valid driver’s license and have reliable transportation.
• Capable of prolonged periods of standing and lifting up to 30 lbs.

WORK ENVIRONMENT

• This role requires regular onsite presence at our Headquarters & Training Facility in Tukwila, WA and matches at Lumen Field and events and meetings in market as needed. Additional travel required for away matches.
• Must be able to work a flexible schedule, including evenings, weekends, and holidays as needed.
• Must reside within Washington state upon date of hire.
• Must be able to facilitate own local travel.
• Must be eligible to work in the US without sponsorship.
• Responsibilities include regular work outdoors and may require standing on feet for long periods of time, as well as some lifting of up to 30 pounds.

COMPENSATION, BENEFITS & PERKS

We offer competitive compensation and an engaging, supportive environment that prioritizes the health and well-being of our people.

The salary range for this position is $80,000 - $85,000. Base salary at time of offer is based on job-related knowledge, skills, experience, internal equity, and current market conditions.

In addition to financial compensation, we provide a comprehensive benefits package designed to support your overall well-being and professional growth, including:

• Comprehensive Healthcare Coverage: We offer 100% employer-sponsored medical, dental, and vision premiums for you and your dependents. For employees enrolled in our HSA healthcare plan, we provide employer contributions to a Health Savings Account (HSA) — $1,000 per year for employee-only coverage and $2,000 per year for spouse or family coverage.
• Generous Paid Time Off & Leave: We offer unlimited paid vacation, paid company holidays, and paid sick leave in compliance with Seattle’s Paid Sick and Safe Time ordinance. We also provide paid bereavement leave and paid jury duty leave to support you during life’s critical moments.
• Retirement Planning Support: 401(k) retirement plan matching, helping you secure your financial future with ease.
• Fertility & Family-Building Support: We provide a $10,000 lifetime maximum fertility benefit through our healthcare plan to support employees in their family-building journeys. This benefit includes coverage for infertility treatment, IVF, IUI, embryo transfer, fertility preservation, and related medications.
• Inclusive Parental Leave: Our gender-neutral parental leave program provides 12–16 weeks of paid leave, inclusive of Washington Paid Family & Medical Leave (PFML), giving new parents the time and support they need during this important life stage.
• Peace of Mind Coverage: Employer-paid long-term disability coverage, as well as basic life insurance and accidental death & dismemberment (AD&D) coverage, providing financial protection and peace of mind for you and your family.
• Exclusive Perks: Enjoy complimentary tickets to matches and employer-funded ORCA cards for public transit, making it easier for you to experience the excitement firsthand.
• Continuous Growth Opportunities: We invest in your learning and development through various programs and resources.
• Community Engagement: We provide a variety of volunteer opportunities that align with our social impact goals and RAVE Foundation initiatives, empowering you to make a meaningful difference in the Seattle community.