Technical Buying Administrator

Job description

What to expect day to day: The Technical Buyer Administrator role is to support our Engineering Department’s Technical Buying Team in their day-to-day duties and tasks. The Technical Buying team is an integral part of the overall Engineering Department in the Camlin Group and provides support to most, if not all teams within the Department. These teams include, but are not limited to, Mechanical Engineering Team, Sustaining Team, Software Team, Algorithms Team, Applied Engineering Team, Compliance Team, Research Team etc. The Technical Buying Team source and purchase all components and services required within the Engineering Department for the R&D and NPI projects that run concurrently. There is usually a high level of urgency to receive all components and services required in a timely manner, to ensure that every project’s timeline is realised. This calls for the ability to work quickly and efficiently, work well under pressure, be a team player but equally be able to use your own initiative, be proactive and work well individually. The Technical Buying Team carry out many other roles too, including Bill of Material creation and management on our MRP system, Engineering Change Order processing, electronic component sourcing, ongoing negotiations with suppliers on continuity of supply of components, pricing and delivery lead times on same etc., again, to realise the various projects’ timelines, milestones and usually tight deadlines. Over the last few years, the Technical Buying Team have also taken ownership of the majority of indirect spend across the Camlin Group, assisted by the roll-out of a new procurement platform late Q3, 2023. This has increased the team workload considerably and support will be required from the Technical Buyer Administrator in this indirect spend management too. Tech Buying are also called upon to support projects in the wider Camlin Group, offering similar support as listed above, when required. Some of these projects include electronic component obsolescence management and product lifecycle management. We have separate SaaS platforms to assist with these projects. The Technical Buyer Administrator role is to assist the rest of the team with various tasks. Responsibilities: · Take ownership of Technical Buyers’ ordered components/services and delivery of same. This includes, o Retrieving components from Operations Stores (Goods Inwards), o Receipt the received goods/services on to our Precoro Procurement system. o Deliver components/kits to relevant Camlin personnel when required. o Manage Technical Buyers’ inventory/excess stock when kits/components are delivered. · Maintain Technical Buyers’ purchase order records and other tracking tools, o Attend weekly update meeting with Ops Planning/Dispatch to expedite tech buyer purchase orders with Operations. o Report back to relevant tech buyers, project managers and other stakeholders on progress or indeed delays on any purchase orders with Ops. o Regularly review all live and outstanding purchase orders with all other suppliers and expedite as necessary. Admin tasks, including: o Review, reconcile and process technical buyers’ Purchase Receipts and Invoices through our Precoro system. o Highlight any invoice queries found in this process to the technical buyers and proceed as advised. o Assist with Precoro purchase requisition approvals. o Undergo training to be able to provide support and assistance with PLM platform administration tasks. o Assist with Supplier Audits and management/tracking of same o Any other reasonable tasks as requested. ESSENTIAL CRITERIA · Fully skilled in the use of Microsoft Office including Excel, Word and Outlook. Also, ability to use web-based specific programs. · Good negotiating skills and the ability to achieve the best outcome for the company. · Ability to prioritise your own work schedule. · Ability to work on their own initiative as well as being a member of a team. · Fluent written and oral English language. Benefits: · Competitive salary · Company Pension, & Life Assurance Schemes · On-site parking · Subsidised Gym Membership · Wellness programmes · Subsidised Canteen · Kudos Employee Rewards Scheme Our Values We work together We believe in people We won’t accept the ‘way it has always been done’ We listen to learn We’re trying to do the right thing Equal Employment Opportunity Statement Individuals seeking employment at Camlin are considered without regards to race, colour, religion, national origin, age, sex, marital states, ancestry, physical or mental disability, gender identity or sexual orientation. About Camlin Camlin is a global technology leader that operates with the vision of bringing revolutionary products to life for a wide range of industries, including power and rail, and also has interests in a number of R&D projects in a variety of scientific sectors. At Camlin we believe in high quality engineering and design, allowing us to develop market leading products and services. In short, we love creating value for our customers by solving difficult problems. As of now, Camlin operates in over 20 countries worldwide. 🌐