Technical Recruiting Coordinator and Sourcer

Job description

We are seeking a highly organized, detail-oriented, and proactive Technical Recruiting Coordinator & Sourcer to support our busy Talent Acquisition team. This is a contract role with anticipation to last through the end of this year. This role sits at the intersection of multi-channel sourcing, operational excellence, and strategic partnership management—and is accountable for delivering exceptional candidate experiences while building strong relationships with both internal stakeholders and candidates. You understand what it takes to source great talent across multiple disciplines and experience levels, coordinate complex interview logistics at scale, and maintain meticulous documentation that keeps the recruiting engine running smoothly. If you're energized by balancing technical sourcing, interview coordination, agency management, and operational precision—and you thrive in a fast-paced, collaborative environment—this role offers meaningful impact on our ability to attract exceptional talent across MeridianLink. KEY RESPONSIBILITIES Sourcing & Multi-Level Pipeline Development - Source and engage passive and active talent across channels such as LinkedIn Recruiter, resume databases, talent communities, and referral networks for a wide variety of roles and experience levels across the organization. - Build and maintain robust, healthy candidate pipelines spanning multiple disciplines: technical roles (software engineering, AI/ML, data science, platform, infrastructure, QA), product & design roles (product management, UX/UI design, product operations), business & operations roles (sales, customer success, finance, people operations, business development), and entry-level through executive positions. - Develop role-specific outreach strategies and draft thoughtful candidate communications that reflect MeridianLink's people-first, purpose-driven culture and resonate with candidates across different industries, backgrounds, and career stages. - Partner closely with recruiters and hiring managers to understand target profiles, refine sourcing strategies, calibrate on candidate quality, and maintain momentum in pipeline development. - Monitor sourcing metrics and adjust approach based on what's working, continuously improving quality of candidate submissions. Interview Coordination & Scheduling Excellence - Schedule high-volume interviews across multiple time zones, hiring teams, departments, and interview stages with precision, professionalism, and responsiveness. - Coordinate all interview types—hiring manager screens, technical interviews, panel interviews, case study sessions, and executive conversations—managing complex scheduling logistics for multiple stakeholders. - Execute flawless interview logistics: maintain accurate calendar holds, reserve meeting spaces, send timely confirmations, manage reschedules, provide clear instructions to candidates, update interviewers, and handle all related communications with meticulous attention to detail. - Serve as the warm, responsive, professional point of contact for candidates and hiring teams throughout the interview process—ensuring positive experiences that reflect well on MeridianLink. - Track interview completion and follow-up items to keep recruiting momentum moving forward. Third-Party Agency Management & Strategic Partnership - Build and nurture collaborative, productive relationships with external 3rd party recruiting agencies and contingency partners that align with our hiring needs and values. - Serve as the primary point of contact and liaison for agency partners—clarifying role requirements, communicating timeline expectations, providing regular feedback on submissions, and establishing clear performance expectations. - Evaluate agency candidate submissions for quality, fit, and alignment with role specifications and company culture standards. - Provide constructive, timely feedback to agencies on candidate rejections—including specific reasons and recommendations—helping agencies understand what works for us and improving the caliber of future submissions. Candidate Records, Documentation & Operational Accuracy - Maintain comprehensive, meticulously organized candidate records in the ATS with exceptional accuracy and consistency—ensuring all candidate data is complete, current, and easy to reference. - Record and track candidate progression, interview feedback, status updates, and follow-up items to create a transparent, well-organized candidate journey that all stakeholders can easily understand. - Flag bottlenecks, process gaps, or opportunities for improvement in recruiting workflows and documentation practices. Recruiting Operations & Cross-Functional Collaboration - Work collaboratively with recruiters, hiring managers, interviewers, HR partners, agency contacts, and internal stakeholders to support recruiting initiatives across the organization. - Identify and implement opportunities to improve scheduling workflows, candidate experience quality, recruiting team efficiency, and agency partnership outcomes. QUALIFICATIONS Recruiting Operations & Sourcing - 4+ years of hands-on experience in recruiting coordination, recruiting operations, sourcing, technical recruiting, or a closely related talent acquisition support role. - Demonstrated experience sourcing for and supporting hiring across multiple functional areas and experience levels (entry-level through director/executive level). - Strong technical sourcing expertise; additional experience sourcing for business, product, or operations roles is highly valuable. - Proven track record of building and maintaining healthy, engaged candidate pipelines and efficiently moving candidates through recruiting funnels. - Proficiency with modern sourcing channels and tools, including LinkedIn Recruiter, resume databases, talent networks, and ATS platforms (Ashby highly preferred). Interview Coordination & Scheduling - Proven ability to schedule high-volume interviews across multiple stakeholders, time zones, calendar systems, and interview stages without errors. - Demonstrated excellence in managing complex logistics and ensuring flawless execution of recruiting events. - Experience coordinating interviews for multiple roles and hiring teams simultaneously, prioritizing effectively under pressure. Documentation & Accuracy - Exceptional organizational skills and demonstrated commitment to maintaining accurate, comprehensive records and documentation. - Meticulous attention to detail with an extremely low tolerance for errors; takes pride in accuracy and completeness. - Strong data management and documentation practices—comfortable working in ATS systems, managing spreadsheets, and maintaining organized systems. Communication & Collaboration - Excellent written and verbal communication skills with ability to communicate clearly with candidates, hiring teams, and external partners. - Candidate-first, service-oriented mindset; genuinely committed to positive candidate experiences. - Strong collaboration skills; able to work effectively with diverse teams and external partners. - Ability to manage competing priorities, exercise independent judgment, and demonstrate ownership in a fast-paced, remote environment. Background and Experience - Bachelor's degree preferred (any discipline). - Background in recruiting operations, business operations, process improvement, or similar operational roles is a differentiator.