Temp - PMO Administrator

Job description

Who we are Sumitomo Mitsui Finance Dublin Limited (SMFD) is a wholly owned subsidiary of SMBC and is growing rapidly as a Centre of Excellence for the bank’s universal banking business across EMEA. It provides a range of technology and operational support services, aligned to SMBC’s growth, innovation, and transformation strategies. What we offer For all the expertise and experience you bring to help us make a difference, it’s only sustainable if we support you to build your career and be your best self so we offer competitive company benefits, centred around promoting positive well-bring and work-life balance. We also believe in fostering a diverse and inclusive work environment, where all team members perspectives and contributions are valued. Initiatives in place which promote a diverse and inclusive culture and healthy work life balance include hybrid working, Sport & Social Clubs and Diversity and Inclusion networks. As an employee of SMBC you have access to a host of both useful and exciting benefit offerings. See below some of the benefits on offer to you: Hybrid and flexible working Competitive paid leave days Benefits to support your physical wellbeing, including private medical insurance and life and invalidity insurance Various policies to support your mental wellbeing, including a robust behavioural health network with counselling and coaching services Access a wide range of learning and development opportunities and career progression opportunities Ambitious remuneration package The anticipated salary range for this role is €210p/d - €440p/d, with the final offer determined based on the candidate’s skills, experience, role scope, location, and relevant market factors. In addition to base salary, the role may be eligible for a discretionary incentive award and a competitive benefits package, including core benefits such as pension provision. So, if you like a challenge and want to continuously grow and develop in a role where you will be supported along the way by a dynamic and diverse team, apply today!! Purpose of Job Key Responsibilities • Programme Governance • Support the planning and coordination of programme governance meetings. • Schedule steering committee, programme board, design authority and workstream meetings. • Prepare agendas, meeting packs and presentation material. • Record meeting minutes, decisions and actions. • Track completion of agreed actions and escalate overdue items. Programme Administration • Maintain the Horizon programme documentation repository. • Ensure programme documentation follows agreed standards, version control and approval processes. • Manage programme distribution lists and communications. • Coordinate document reviews and approvals. Planning & Reporting • Assist with the production of weekly and monthly programme reports. • Collect status updates from workstream leads. • Maintain milestone trackers and programme dashboards. • Update integrated programme plans where required. • Produce presentation packs for programme leadership. This role will operate with close alignment to the Global Horizon Program Office and the EMEA ITSD Cross Product Platforms HR IT and Data IT teams The role holder will engage with EMEA and Global Horizon Programme stakeholders located in different SMBC regions Background This role supports the delivery of EMEA technology outcomes for SMBC’s Global Horizon programme, the bank’s first large scale global HR technology implementation. Horizon aims to migrate SMBC’s regionalised HR systems to a single global SAP SuccessFactors platform with a common, standardised integration landscape. The PMO Administrator will provide operational and administrative support to the EMEA workstream ensuring effective governance, reporting, planning and document management across the programme. The role will support programme leadership, workstream leads and project managers by maintaining programme controls, coordinating governance activities and ensuring that programme information is accurate, complete and readily available. The role is critical in maintaining the smooth day-to-day operation of the PMO and ensuring that programme governance processes are consistently applied across all Horizon workstreams. Accountabilities and Responsibilities RAID Management • Maintain programme RAID logs including risks, issues, assumptions, dependencies, decisions and actions • Chase updates from workstream leads. • Ensure RAID items are current and accurately reflected in governance reporting. • Escalate overdue actions where appropriate. Financial & Resource Administration • Support resource onboarding and offboarding activities. • Maintain programme resource trackers. Quality & Compliance • Ensure governance artefacts comply with programme standards. • Maintain audit evidence where required. • Support stage gate and quality review activities. • Ensure programme documentation remains complete and up to date. Integration Workstream Support • Support the Horizon delivery and integration leads through maintenance of various trackers e.g. integration delivery, design document, build, SIT/UAT readiness and cutover • Provision of defect reporting • Coordinate information between various teams e.g. enterprise architecture, integration developers, regional teams, third-party vendors and programme Management Office Programme Communications Support the preparation and distribution of: • Weekly status reports, programme newsletters, governance packs, steering committee packs, RAID summaries, milestone updates and programme communications • Operate effectively within a dual organisational context spanning the Global Horizon Programme Office and EMEA ITSD Cross Product Platforms (HR IT and Data IT). Knowledge, Skills, Experience and Qualifications Essential • Previous PMO or Project Administration experience. • Experience supporting large transformation programmes. • Excellent organisational skills. • Strong attention to detail. • Excellent written communication skills. • Experience maintaining governance documentation. • Ability to work across multiple workstreams simultaneously. • Strong stakeholder management skills. Desirable • Experience supporting HR transformation programmes. • Experience supporting SuccessFactors or other large scale HCM implementations. • Experience working with systems integration programmes. • Understanding of Agile and Waterfall delivery methodologies. • Experience working within global organisations. • Knowledge of programme governance frameworks. Personal Attributes • Highly organised and proactive. • Strong attention to detail. • Able to work independently with minimal supervision. • Comfortable working in a fast-paced programme environment. • Professional and confident communicator. • Strong time management and prioritisation skills. • Collaborative team player. • Flexible and adaptable to changing priorities. • Continuous improvement mindset.