Temporary Office Coordinator

Job description

WHO WE ARE: At Fors Marsh, we take on issues that matter. We are a team of researchers, strategists, and communicators working together to drive lasting change. We look at human behavior from all angles with a deep understanding of people and context to design solutions that influence decision-making and move people to action. Our work promotes health and well-being, shapes resilient communities, and builds effective and accountable institutions. We are a certified B Corporation and a Top Workplace for 7 consecutive years. WHO WE ARE LOOKING FOR : Fors Marsh is seeking a temporary (3 month) onsite Office Coordinator. This in-office position provides administrative, coordination, and internal support to help execute an upcoming office move while helping keep day‑to‑day office activities running smoothly—supporting operational needs through strong organization, follow‑through, and communication. Core Responsibilities Serve as a go‑to coordinator for office needs, particularly those tied to preparing to move the office. Support Arlington office move planning and execution: Creating a schedule for all move-related activities, including meeting with building personnel, scheduling vendors to support the move, and coordinating with employees working from the office. Requesting quotes from vendors for moving services, including document shredding, furniture removal, moving services, etc. Support Arlington office operations including: Office operations including conference room readiness and maintaining professional appearance of office. Includes serving as liaison point with building management to address maintenance and other building-related issues. Monitoring office supplies and materials across locations, ordering supplies when necessary. Coordination of swag, booth materials, and internal resources. Receive, open, and sort all incoming mail. Scan and route mail to the correct staff or department. Deposit checks and coordinate with accounting. Oversee shipping logistics including handling packages at the Arlington office and outgoing shipments. Includes coordinating logistics for conferences (e.g., packaging and shipping materials to/from conferences). Tracks logistics requests, deadlines, and follow‑ups to ensure timely execution across teams. Coordinates closely with People Operations, Finance & Accounting, and Marketing Communications. Required Qualifications 2–5 years of experience in administrative support, office management, internal operations, or coordination roles Strong organizational and time‑management skills with excellent attention to detail Proven ability to manage multiple requests and shifting priorities without losing follow‑through Clear, professional written communication skills High degree of discretion and reliability when handling internal or sensitive information Ability to lift boxes and equipment up to 50 lbs Must be able to work on-site in Arlington, VA Must be able to work 30 hours a week on a consistent schedule for the next 3 months Preferred Qualifications Experience with coordinating office moves Experience supporting professional services, consulting, or government‑contracting environments Comfort working in an organization with a distributed workforce Operational follow‑through Service‑oriented mindset Strong coordination and logistics skills Clear, concise communication Proactive problem‑solving Calm and dependable under pressure We Offer: Our benefits typically meet or exceed our competitors’ packages. What’s in it for you? • Ability to make an impact on people’s lives, both internal and external to the organization. • Top-tier health and dental covered at 100% for employee coverage. • Additional vision, and long and short-term disability options. • Our company culture, which values balance and allows each employee to take leave as they require it to balance the responsibilities of both their work and home lives without worrying about depleting their available leave hours. • A floating holiday bank so you can celebrate the days you value. • Generous matching retirement contributions and no vesting period starting the third month of employment. • Dedicated training and development budgets to expand your expertise and grow your skillset. • You can volunteer your way with paid time off. • You can participate in Fors Marsh staff-led affinity groups. • Our employees receive product and service discounts through the certified B Corp network. Position Status : Temporary, 3 months, September - December 2026 Hourly rate: $ 30-$35/hour Schedule: 30 hours a week, M-F Location: 100% on-site in Arlington, VA, at the Fors Marsh headquarters. Address: 4250 Fairfax Drive, Suite 520, Arlington, VA 22203 (immediately off the Ballston exit from the Metro) EOE: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran