Tender & RFP Intern

Job description

Department: Procurement / Strategic Sourcing Duration: 6 months (with the possibility of extension based on performance) Location: Remote About the Role We are seeking a detail-oriented and proactive Tender & RFP Intern to support our procurement and sourcing activities. The intern will assist in identifying suppliers, managing requests for proposals (RFPs), coordinating supplier communications, and organizing tender documentation. This role is ideal for someone interested in procurement, supply chain, strategic sourcing, or business operations. Key Responsibilities Monitor tender portals and identify relevant procurement opportunities. Verify supplier certifications and compliance documents (ISO, CE, FDA, etc.). Support the preparation of tender submission packages. Support the preparation and distribution of Requests for Information (RFIs), Requests for Quotations (RFQs), and Requests for Proposals (RFPs). Research and identify potential suppliers across multiple categories. Build and maintain supplier databases and contact lists. Coordinate supplier communications and follow up on outstanding responses. Track tender timelines, milestones, and submission deadlines. Collect, organize, and review supplier documentation for completeness. Assist in evaluating supplier proposals using predefined evaluation criteria. Prepare comparison spreadsheets, pricing analyses, and summary reports. Maintain accurate procurement records and document repositories. Support contract onboarding and supplier qualification activities. Collaborate with internal stakeholders to gather technical and commercial requirements. Assist with continuous improvement of procurement processes and templates. Preferred Qualifications B2/C1 level of written and spoken English. Currently pursuing or recently completed a degree in Business, Supply Chain, Procurement, Engineering, Finance, Economics, or a related field. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Comfortable communicating professionally with external suppliers. Strong analytical and problem-solving abilities. Proficiency in Microsoft Excel, Word, and PowerPoint. Familiarity with AI productivity tools (e.g., ChatGPT) is a plus Ability to manage multiple priorities and meet deadlines. A proactive attitude and willingness to learn. Nice to Have Familiarity with procurement, tendering, or sourcing processes. Experience using spreadsheets for data analysis. Knowledge of ERP or procurement systems is an advantage. What You Will Learn End-to-end procurement and strategic sourcing processes. Tender and RFP management. Supplier relationship management. Commercial analysis and supplier evaluation. Market research and category management. Cross-functional collaboration with business stakeholders. Success in This Role By the end of the internship, you will have: Supported multiple sourcing and tender projects. Built and maintained supplier databases. Coordinated supplier communications and follow-ups. Produced pricing comparisons and evaluation summaries. Contributed to supplier onboarding and procurement process improvements. Attributes We Value Professionalism and integrity. Strong attention to detail. Curiosity and initiative. Excellent time management. Confidence in communicating with suppliers. Ability to work independently while collaborating effectively with a team. Strong follow-up and organisational skills. Ability to handle confidential information with professio