Top Secret Cleared Action Officer

Job description

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Action Officer to contribute to the success of our upcoming Service Delivery & Resource Allocation Management Support project for an onsite role based out of Arlington, VA. The Action Officer will play a crucial role in supporting the following: Track and coordinate all ACO taskers, drills, and exercises Maintain the Office Director, Deputy Director, and ADPM calendars; manage emails, calls, and messages Manage office administrative functions including IT coordination, visitor management, and meeting support Support DIRO Program Review preparation Support preparation and presentation of briefings and reports up to TS/SCI level The Action Officer is the entry-level coordination specialist responsible for keeping the front office running smoothly on a day-to-day basis. This individual tracks program status, milestones, and action items across multiple stakeholders; maintains senior leadership calendars; and ensures the team is prepared for high-level meetings and program reviews. While the most junior position on the contract, this role is highly visible — the Action Officer's work product is seen directly by the Office Director, Deputy Director, and ADPM on a daily basis. Designated Impact: The Action Officer serves as the operational pulse of the front office. Poor performance in this role creates friction across the entire team — missed taskers, calendar conflicts, and late read-aheads have downstream effects on senior government leadership. Responsibilities include, but will not be limited to: Track and coordinate 100% of all ACO taskers, drills, and exercises; maintain 98% accuracy in tracking logs and ensure all submissions meet established deadlines Maintain ACO Office Director, Deputy Director, and ADPM calendars; create/accept meeting invitations, coordinate visit requests, and de-conflict scheduling across ACO Government personnel Manage ACO email, telephone, and fax communications to effectively coordinate schedules; return all calls and messages within 4 business hours Coordinate meeting logistics including read-ahead materials, visitor access clearance coordination, and room setup Support preparation of briefings and reports up to TS/SCI level under direction of senior analysts Track program status, actions, and milestones and provide regular updates to ensure the team is informed and prepared for high-level engagements Support DIRO Program Review preparation logistics Assist with IT coordination, visitor escort per DARPA policy, and badge/access management tracking Required Experience or Knowledge of the following technologies/functions: Minimum 2 years, including experience tracking project status, milestones, and actions in a government or professional environment Experience tracking action items, milestones, and program status across multiple concurrent priorities Proficiency preparing briefings, meeting agendas, and read-ahead packages for senior leadership Strong organizational and time-management skills with proven ability to manage calendar de-confliction Experience with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) in a professional setting Excellent written and verbal communication skills Experience supporting government senior executives (GS-15 or SES equivalent) preferred Familiarity with DARPA or DoD organizational processes preferred Required Education/Certifications: Education Required Bachelor's degree in any field Education Preferred Bachelor's degree in Business Administration, Communications, Political Science, or a related field Preferred Certifications DAU program management introductory coursework Required Security Clearance: US Citizenship required Must possess and Active US Top Secret (TS); must be eligible for SCI access “ Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!