Trainee Administrator

The following are the core responsibilities of the receptionist/administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: Using specialist tools to extract the data needed Responding to data-related queries and keeping track of these Analysing data to identify trends Setting up processes and systems to make working with data more efficient Researching new ways to make use of data Producing reports and charts communicating trends within data to non-specialists Presenting information generated from data to clients and managers. Maintaining and monitoring the practice appointment system Process personal, telephone and e-requests for appointments Answer incoming phone calls, transferring calls or dealing with the callers request appropriately Action all incoming faxes Signpost patients to the correct service Process incoming and outgoing mail Initiating contact with and responding to, requests from patients, team members and external agencies Process referrals to external agencies such as secondary care using the electronic referral system (ERS) Process calling letters are requested Process all DNA letters in accordance with current policy Action GP2GP tasks Read code data on EMIS Web Photocopy documentation as required File and store records as required Data entry of new and temporary registrations and relevant patient information as required Input data into the patient’s healthcare records as necessary Scanning of patient related documentation and attaching scanned documents to patient’s healthcare records Process requests for information i.e. SAR, insurance / solicitors letters and DVLA forms to the administrative team Manage all queries (including administrative queries) as necessary in an efficient manner Carry out system searches as requested Maintain a clean, tidy, effective working area always Monitor and maintain the reception area and notice boards Support all clinical staff with general tasks as requested RequirementsDesired but not essential: Working with the general public Administrative duties Excellent communication and interpersonal skills Strong IT skills (Microsoft Office) Clear, polite telephone manner Time management Flexible and cooperative Integrity and loyalty

The following are the core responsibilities of the receptionist/administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

• Using specialist tools to extract the data needed
• Responding to data-related queries and keeping track of these
• Analysing data to identify trends
• Setting up processes and systems to make working with data more efficient
• Researching new ways to make use of data
• Producing reports and charts communicating trends within data to non-specialists
• Presenting information generated from data to clients and managers.
• Maintaining and monitoring the practice appointment system
• Process personal, telephone and e-requests for appointments
• Answer incoming phone calls, transferring calls or dealing with the callers request appropriately
• Action all incoming faxes
• Signpost patients to the correct service
• Process incoming and outgoing mail
• Initiating contact with and responding to, requests from patients, team members and external agencies
• Process referrals to external agencies such as secondary care using the electronic referral system (ERS)
• Process calling letters are requested
• Process all DNA letters in accordance with current policy
• Action GP2GP tasks
• Read code data on EMIS Web
• Photocopy documentation as required
• File and store records as required
• Data entry of new and temporary registrations and relevant patient information as required
• Input data into the patient’s healthcare records as necessary
• Scanning of patient related documentation and attaching scanned documents to patient’s healthcare records
• Process requests for information i.e. SAR, insurance / solicitors letters and DVLA forms to the administrative team
• Manage all queries (including administrative queries) as necessary in an efficient manner
• Carry out system searches as requested
• Maintain a clean, tidy, effective working area always
• Monitor and maintain the reception area and notice boards
• Support all clinical staff with general tasks as requested

Requirements

Desired but not essential:

• Working with the general public
• Administrative duties
• Excellent communication and interpersonal skills
• Strong IT skills (Microsoft Office)
• Clear, polite telephone manner
• Time management
• Flexible and cooperative
• Integrity and loyalty

e-Careers is an established professional training provider. We have been developing training solutions aligned to globally recognised accreditations helping fill skills-gaps since 2011.With technological competence and innovation at the heart of our company, we have unparalleled experience at developing programmes that deliver tangible results whether they are delivered through self-paced eLearning, instructor-led virtual classrooms, face-to-face or in a blend of all or some of those methods.Our expertise at successfully serving both individuals and organisations has resulted in numerous industry awards, accolades and nominations and we proudly boast a community of over 610,000 learners.We deliver a wide range of solutions including: Accredited professional qualifications Apprenticeships Performance consulting and bespoke training Recruitment and placement services

e-Careers is an established professional training provider. We have been developing training solutions aligned to globally recognised accreditations helping fill skills-gaps since 2011.

With technological competence and innovation at the heart of our company, we have unparalleled experience at developing programmes that deliver tangible results whether they are delivered through self-paced eLearning, instructor-led virtual classrooms, face-to-face or in a blend of all or some of those methods.

Our expertise at successfully serving both individuals and organisations has resulted in numerous industry awards, accolades and nominations and we proudly boast a community of over 610,000 learners.

We deliver a wide range of solutions including:

• Accredited professional qualifications
• Apprenticeships
• Performance consulting and bespoke training
• Recruitment and placement services