Training & Onboarding Specialist

Job description

Trainer / Facilitator Company Description: Wing helps small businesses, startups, executives, and enterprises streamline their operations by providing access to top-tier remote talent. Role Summary: You’ll run classes and training sessions; assess competency; and loop feedback between Instructional Design and QA/OPS to keep content sharp. Responsibilities: New-hire onboarding for Virtual Assistants: Run daily Google Meet classes covering Wing policies, professionalism, data privacy, security, time-tracking, and client etiquette. Tool bootcamps: live demos and walkthroughs for common client tools: Calendly, Calendar, Google Workspace, Slack, Zoom, ClickUp/Asana, CRM basics, Notion/Airtable; assign hands-on tasks etc. Client-readiness drills: email/chat tone practice, communication style, meeting notes, task intake, follow-ups, and escalation paths; use Wing examples and templates. SOP to action: translate client SOPs into step-by-step checklists; run simulated tickets/requests and score with a rubric. Quality calibration with QA: score sample work, align standards (accuracy, turnaround time, formatting), and brief VAs on common defects. Professionalism & reliability: coach punctuality, shift handover, calendar hygiene, status updates, and expectation setting with clients. Systems compliance: verify VA setup (internet speed, power backup plan, headset/cam, workspace), security (2FA, password manager), and confidentiality acknowledgments. LMS progression: enroll cohorts, gate modules, check completion, and remediate gaps before client endorsement. Readiness sign-off: run quick quizzes and practicals; record scores; issue pass/hold with clear action items and deadlines. Account-specific enablement: coordinate with OPS/Future SMEs to deliver short modules on client tools, workflows, and KPIs before deployment. Performance follow-through: host week-1 and week-2 check-ins post-deployment; review QA feedback and schedule refreshers as needed. Reporting: send weekly cohort report (attendance, pass rates, readiness risks, remediation plan) and track time-to-productivity metrics. Feedback loop to instructional design: log confusing content, missing steps, or outdated screenshots; propose fixes and retest after updates. Requirements: 2-4+ years in live training/facilitation, L&D, BPO coaching, or training enablement Experience with assessing trainees, bridging gaps between instructional design and operational issues like Churn/escalation types Clear, confident communicator; English neutral accent and strong pacing Skilled at group management, cold-calling participants, and keeping sessions engaging Comfortable with LMS (Thinkific or similar), Google Workspace, Zoom/Meet tools Can assess performance with rubrics, give actionable feedback, and document results Organized and reliable across time zones; thrives in fast iterations Wing helps small businesses, startups, executives, and enterprises streamline their operations by providing access to top-tier remote talent. You’ll run classes and training sessions; assess competency; and loop feedback between Instructional Design and QA/OPS to keep content sharp.