Transaction Management

Job description

The Amherst Group of companies comprise of leading real estate investment and advisory firms with a mission to transform the way real estate is owned, financed and managed. Amherst leverages its proprietary data, analytics, technology, and decades of experience to seek solutions for a fragmented, slow-to-evolve real estate ecosystem and to materially improve the experience for residents, buyers, sellers, communities, and investors. Today Amherst has over 1000 employees and $14.1 billion in assets under management. Over the past decade, Amherst has scaled its platform to become one of the largest operators of single-family assets and has acquired, renovated, and leased more than 46,000 homes across 32 markets in the U.S. The firm delivers customized, stabilized cash-flowing portfolios of assets to its investors, wrapped in all the ongoing services required to manage, own, and finance the asset including property management, portfolio management, and a full capital markets team. In addition to its single-family rental platform, Amherst’s debt business pursues two distinct credit strategies in mortgage-backed securities and commercial real estate lending. Over its 25-year history, Amherst has developed a deep bench of research and technology talent, and leverages data and analytics at every stage in the asset lifecycle to improve operations and preserve long-term value for our investors and the more than 188,000 residents the firm has served. Key Responsibilities Manage residential real estate transactions from contract execution through closing for both acquisition and resale transactions. Review purchase and sale agreements, amendments, disclosures, and other contractual documents to ensure completeness, accuracy, and compliance with company policies and legal requirements. Review executed purchase contracts and confirm all required documentation has been received. Coordinate with Listing Agents, Resale Advisors, buyers, sellers, title companies, lenders, notaries, attorneys, and internal business partners to ensure all transaction milestones are met on schedule. Prepare properties for listing by coordinating listing documentation, reviewing listing packages, and ensuring all required information is complete before properties are marketed. Monitor title-related activities. Coordinate document execution, including notary appointments and wet-sign documents when required Coordinate the listing process from Coming Soon through Closing. Review listing packages for completeness and obtain required approvals before properties are listed. Support Listing Agents and Resale Advisors by preparing, reviewing, and facilitating the execution of listing agreements, disclosures, amendments, and other contractual documents throughout the transaction lifecycle. Maintain accurate transaction records and update internal systems to reflect the current status of each transaction. Review closing documents, Seller HUD/Closing Disclosure, seller eDocs, executed closing packages, and verify closing cost entries prior to funding. Coordinate close date extensions, document processing, and seller proceeds wire instructions to support successful closings. Verify MLS information, pricing, disclosures, photographs, and marketing documentation for accuracy prior to publication. Assist with price changes, active listing maintenance, and expiration management. Job Requirements Minimum Requirements: • Currently pursuing or have completed a bachelor's degree in Business Administration, Real Estate, Finance, Legal Studies, or a related field. • Minimum of 2 years of back-office, transaction coordination, administrative operations, or related experience. • English proficiency at B2+ (Upper-Intermediate) or higher, with strong verbal and written communication skills. • Strong organizational and time management skills, with the ability to manage multiple transactions simultaneously. • Ability to work effectively in a fast-paced environment while meeting deadlines, service level agreements (SLAs), and Key Performance Indicators (KPIs). • Detail-oriented with a high level of accuracy when reviewing documentation and maintaining transaction records. • Proactive mindset with the ability to identify issues, prioritize tasks, and follow through with minimal supervision. • Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and the ability to quickly learn new systems and transaction management platforms. Preferred Qualifications: • Experience in residential real estate transactions, title, escrow, mortgage, property management, or transaction management. • Experience working in a metric-driven environment with productivity and quality performance goals. Functional and Behavioral Skills Functional Skills: • Advanced proficiency in Microsoft Outlook, Excel, Word, and Teams • Salesforce Knowledge (Preferred) • SharePoint (Preferred) Behavioral Skills: • Communication: Communicates clearly and professionally with internal teams, external partners, and customers, providing timely updates and ensuring all parties remain informed throughout the transaction lifecycle. • Collaboration & Teamwork: Builds strong working relationships across cross functional teams, supporting Listing Agents, Resale Advisors, Title Companies, and other stakeholders to achieve common goals. • Attention to Detail: Demonstrates a high level of accuracy when reviewing contracts, transaction documents, and system data to minimize errors and ensure compliance. • Proactiveness: Takes initiative to anticipate needs, follow up on outstanding items, and resolve issues before they impact transaction timelines. • Accountability: Takes ownership of assigned transactions, ensuring responsibilities are completed accurately, on time, and in accordance with company standards. Our full-time employee benefits include: A competitive and comprehensive benefits package.