Transaction Management Operations Analyst

Job description

Job Description: Merrill Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Wealth Management is one of the largest businesses of its kind in the world specializing in goals-based wealth management, including planning for retirement, education, legacy, and other life goals through investment advice and guidance. Merrill’s Financial Advisors and Wealth Management Client Associates help clients pursue the life they envision through a personal relationship with their advisory team committed to their needs. We believe trust comes from transparency. Our trusted advisory teams are equipped with access to the investment insights of Merrill coupled with the banking convenience of Bank of America. Merrill is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Merrill, we empower you to bring your whole self to work. We value diversity in our thoughts, business, and within our employees and clients. Our Wealth Management team represents an array of different backgrounds and bring their unique perspectives, ideas and experiences, helping to create a work community that is culture driven, resilient, results focused and effective. Job Description: This job is responsible for moderately complex transaction and fulfillment processing, including the movement of assets into and out of accounts. Key responsibilities include reconciliation, settlement, and trade and transfer support, and providing quality service and operations support for internal business partners and external clients, in accordance with established guidelines and procedures. Job expectations include handling in operational processes which may carry medium to high levels of monetary risk and assisting in training less experienced team members. Specific Job Description: Solely responsible for the transfer of a Financial Advisor recruits’ book of business from contra firms to Merrill Lynch. TMT Specialists serve as the onsite support, travelling to all Merrill branch offices where needed. They provide direct assistance to newly recruited Financial Advisors and their Client Associates, ensuring they have the resources and guidance necessary for success. They work closely with the Market level leadership team to assist and support their competitive hires’ onboarding of new Clients. This role interacts with multiple partners across Merrill and home office leadership and requires a thorough knowledge of the department or business unit's functional area, products, policies, and guidelines. Responsibilities: Up to 90% travel required to Merrill Branch offices and flexible to meet varying hours/days when necessary. Maintain clear line of sight on account opening policy and procedure processes with an in-depth knowledge of general bank policies, programs, and procedures. End-to-end client onboarding and asset transfer process including systems, documentation, follow-up, and follow-through. Create executive level transition tracking progress for each onsite project. Facilitate client meetings with FAs and CAs regarding onboarding and asset transfer questions. Coordinates training new CAs/and or internal Merrill CAs in taking over transition. Assisting Branch personnel in account transfers, Broker Dealer Changes on 529 plans, Life Insurance Policies and LMA processing. Ensure rigorous tracking and inspection routines of all onboarding documents for a consistent and compliant performance execution. (FINRA 2273, REG BI and CRS). Performs moderately complex transaction processing and reconciliation with medium to large monetary impact according to the established written guidelines and procedures. Responds to moderately complex client inquiries via numerous channels to support operational efficiency and quality client service. Responsible for the analysis and resolution of moderately complex transactions requiring escalations and exceptions. Proactively identifies risk and opportunities for process improvements based on an understanding of how the work impacts other operational units. Required Skills: Intermediate knowledge of Financial Services Industry. Must be proficient in Microsoft Office suite: PowerPoint, Excel, Word, OneNote. Develop and maintain positive relationships with all internal and external contacts to promote expeditious problem resolution. Works well under pressure and manages confidential matters and sensitive information in a responsible manner. Ability to manage multiple priorities and deliver quality results under aggressive deadlines. Strong written/verbal communication and relationship management skills, able to influence with impact across the organization. Champion process knowledge, operational excellence and maintain an elevated level of personal integrity and comply with the enterprise policy and procedures. Highly organized, meticulous, and self-motivated with ability to investigate and resolve complex problems. Capable of effectively leading teammates to drive excellence and motivate on any transitions especially an ultra-high profiled/heavily observed projects. Desired Skills Undergraduate degree preferred or Industry work experience equivalents. Minimum of 2 years’ experience in an investment operations role or equivalent Project management experience Excellent time management skills Exceptional attention to details Attention to Detail Customer and Client Focus Oral Communications Prioritization Problem Solving Account Management Analytical Thinking Coaching Written Communications Mentoring Research Result Orientation For internal employees; participation in a work from home posture does not make you ineligible to post, however, may require to meet the workplace excellence policy. Shift: 1st shift (United States of America) Hours Per Week: 40 Pay Transparency details US - NJ - Pennington - 1400 American Blvd - Hopewell Bldg 4 (NJ2140) Pay and benefits information Pay range $27.50 - $36.00 hourly pay, offers to be determined based on experience, education and skill set. Discretionary incentive eligible This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company. Benefits This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.