Transition Coordinator

Job description

Project administration & coordination Supports Head of Transition Management and Transition Leads in coordinating all transition activities across entities and functions Maintains and updates transition project plans and RAID logs (Risks, Assumptions, Issues, Dependencies), ensuring information is accurate and shared Organizes and documents meetings (e.g. steering committees, workstreams), including agendas, minutes, action tracking and follow-up Documentation, reporting & tools Collects, structures and maintains all transition-related documentation (e.g. sign-offs, training records, process documentation, decision logs) Supports preparation of status reports, dashboards and presentations by consolidating input from Transition Leads and stakeholders Ensures proper version control and structured storage of project documents in line with agreed standards and tools Stakeholder, training & logistics support Coordinates logistics for transition-related workshops, trainings and on-site / virtual sessions (rooms, invites, materials, links) Supports the organization of training programs, including participant tracking and distribution of training materials Assists in the preparation of communication materials for stakeholder updates and helps collect feedback to improve future activities Education University degree in Business Administration, Project Management, or related field Experience 4+ years of experience in administrative support or project coordination roles Knowledge and skills Strong organizational and coordination skills, with the ability to manage multiple tasks and deadlines Proficient in MS Office (especially PowerPoint and Excel) and comfortable working with project planning and collaboration tools Experience in project administration, documentation management and meeting organization High attention to detail and accuracy in maintaining plans, RAID logs, minutes and status overviews Good communication skills and ability to work effectively with different stakeholders and functions Proactive, service-oriented mindset and willingness to support evolving project needs Other requirements Very good command of oral and written English required Additional language skills are beneficial Willingness to travel occasionally (approx. 10–15%, depending on project needs) Openness to work in international, virtual teams and across multiple time zones This is a contract position for 3 years. POSITION SCOPE Reporting Line(s) Solid line(s) to: Head of Transition Management Dotted line(s) to: Number of direct reports: Number of dotted line reports: Working Relationships Internal contacts: Executive Vice President Omya Services & Solutions Transition teams Transformation teams Regions / in-country organization External contacts: Hiring agencies External contractors / consulting firms