Translation Project Coordinator - Japanese/English speaker

Job description

TransPerfect Is More Than Just a Job… Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards. トランスパーフェクト東京オフィスでは、 Translation Project Coordinator を募集しています。 言語力とマルチタスクのスキルを活かして国際色豊かな環境で働きたい方、ぜひご応募ください！ 【業務内容】 Complete administrative tasks including organization of emails and documents, import/export of data, document creation and maintenance Identify/understand project requirements Manage simple projects: o Placing jobs, setting up jobs; calculating and assigning budgets o Identifying best vendors for the accounts, contacting vendors, negotiate deadlines, and prices o Creating purchase orders o Conduct final eye and project delivery upon graduation on regular, special and sample projects o Final check of deliverables against initial instructions o Billing: contact vendors to resolve issues such as invoice/word count discrepancies; data entry Create and track schedules for individual projects and departments Log costs, scores, and general job information onto spreadsheets Assess/understand complex job requirements Create project plans for internal and external use Maintain relationships with vendors: identify, recruit, engage and train vendors for accounts Process innovation and improvement, such as creation of macros, new platforms, processes Follow-up with vendors, contact the Vendor Management team with any requests, vendor calendar management, expansion of vendor selection and creation of potential vendor lists Manage and create specific accounts Translation Memory & Glossary Create and maintain reference material File preparation: Format using .doc, PDF and .xls files; importing images into Word documents, PPT, etc. Identify root causes and communicate findings to the rest of the team Identify and anticipate risks (severity, likelihood, early detection) Analyze client feedback/root cause and drive appropriate actions Assist in Compliance Report investigations Actively participate in the implementation of preventive actions Actively participate in the creation of immediate corrective and preventive actions Share knowledge and expertise with internal and external stakeholders Solve technical issues in collaboration with the appropriate support team Communicate potential failure modes to stakeholder Act to avoid identified failure modes Support senior team members in training new employees Liaise with internal Machine Translation team for set-up and training Utilize Project Directory (PD) effectively (set up new clients, TM, glossaries, etc.) Aid other Project Managers in daily tasks as needed Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor 【インターナショナルなオフィス環境】 多国籍な社員が働く国際的なオフィスです。社員は皆フレンドリーで、よい意味で典型的な外資系企業、アットホームで上司にも何でも話せる環境です。 【基本的な採用プロセス - 2～3週間】 人事面接（オンライン）→適性テスト（自宅）→オフィス面接（西新宿）→最終オンライン面接 ※場合により、面接やテストが追加される場合もございます。 【年収・給与】 年俸制：360～400万円（経験により異なる） 社会保険完備 交通費支給（月額上限3万円） 【労働時間および休日】 月～金 9：00-19：00の間で労働8時間＋休憩1時間 週休2日制（土日祝日）、有給休暇（初年度15日）、誕生日休暇、慶弔休暇、育児休暇、傷病休暇 【契約形態】 1年目は契約社員（最初の6ヶ月は試用期間）、2年目より双方合意のうえ正社員に移行 ※契約社員の間も、給与、社会保険、有休日数などの待遇は正社員と同等です。 【その他】 オフィス内完全禁煙 健康診断（年1回） 休憩室にて無料のドリンク（水、お茶、コーヒー、ジュース、スープ等）とスナックの提供あり 月2回のフレッシュフルーツの提供あり 年1回のボランティア登山イベント、その他季節ごとの社員交流イベントあり 【最寄り駅】 東京メトロ丸の内線「西新宿」から徒歩6分 都営大江戸線「西新宿5丁目」から徒歩6分 Job requirements Excellent verbal and written communication skills in English and Japanese skill Advanced problem solving/critical thinking skills Flexibility and adaptability, ability to work with efficiently in a changing business environment Good interpersonal skills to build relationships at all levels of the organization and externally, with vendors Ability to effectively multitask in order to simultaneously execute multiple projects Good organization skills. Ability to prioritize and orientation on results Ability to maintain professionalism and focus under pressure and tight deadlines Good time management skills Minimum Bachelor’s degree or its equivalent or relevant working experience