TRANSPORTATION PROJECT INQUIRIES COORDINATOR (TECHNICAL MANAGER V)

Job Requisition ID: 59592 IPR# 26-01583 Opening Date: 10/27/2026 Closing Date: 11/12/2026 Agency: Department of Transportation Position Title: Technical Manager V Salary: Anticipated Starting Salary: $6,519 Monthly; Full Range: $6,519 - $10,831 Monthly Job Type: Salaried Category: Full Time Number of Vacancies: 1 Bargaining Unit Code: NR916 Protech Teamsters Work Hours: 8:00am - 4:15pm Monday - Friday with 45-minute lunch Work Location: 201 Center Ct, Schaumburg, Illinois, 60196 Work County: Cook Work Office: Office of Highways and Intermodal Project Implementation, Region 1 /District 1 /Bureau of Administrative Services Agency Contact: Anticipated Hybrid Work Schedule Availability: 1 to 5 Days per week in office, depending on operational needs This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview Under the Engineer of Program Development directions, serves as the district’s primary coordinator for executive, legislative, municipal, and public transportation-related inquiries. Coordinates responses to requests received from municipalities, legislators, the Office of the Secretary of Transportation, and other governmental entities regarding highway construction projects, transportation programs, and district operations. Manages, tracks, and coordinates all district Freedom of Information Act (FOIA) requests with the department FOIA Officer in the Office of Chief Counsel (OCC) to ensure compliance with the Illinois Freedom of Information Act and all statutory deadlines. Provides technical coordination, communication support, and liaison services between district bureaus, executive management, and external stakeholders. Essential Functions Serves as the district’s primary coordinator for executive, legislative, municipal, and public transportation-related inquiries involving highway construction projects, transportation operations, infrastructure improvements, and departmental activities. Coordinates, reviews, priorities, and monitors inquiries to ensure responses are accurate, professional, and completed within established deadlines. Manages, tracks, and coordinates all district Freedom of Information Act (FOIA) requests with the department FOIA Officer in compliance with the Illinois Freedom of Information Act and ensures all statutory deadlines are met. Coordinates with district bureaus, engineering staff, administrative personnel, and legal representatives to gather records and technical information necessary for FOIA responses and executive correspondence. Serves as the liaison between the district and municipalities, legislators, the Office of the Secretary of Transportation, public agencies, and external stakeholders regarding transportation-related concerns and project information. Reviews and interprets technical transportation and highway construction information to prepare executive summaries, reports, briefing materials, and formal responses for non-technical audiences. Maintains organized tracking systems, databases, records, and reporting procedures related to inquiries, correspondence, FOIA requests, and executive communications. Coordinates communication and follow-up activities among district bureaus and management staff to ensure consistency, accuracy, and timely completion of assignments. Identifies sensitive, high-profile, or politically significant issues and coordinates appropriate response efforts with district leadership and executive management. Assists district leadership with special projects, communication initiatives, stakeholder coordination efforts, and administrative support activities involving transportation programs and operations. Exercises independent judgment in prioritizing assignments, resolving procedural issues, and coordinating activities among multiple organizational units. Establishes and maintains effective working relationships with internal staff, municipalities, legislators, executive offices, governmental agencies, contractors, consultants, and members of the public. Ensures compliance with departmental policies, administrative directives, FOIA regulations, department FOIA Officer directives, and established communication procedures. Performs duties in accordance with departmental safety policies. Performs all duties in a manner conducive to a fair and equitable treatment of all employees. Performs other duties as assign. Minimum Qualifications Completion of a bachelor’s degree majoring in public administration, urban or transportation planning, civil engineering, or a closely related field such as public policy, finance, business management, or economics PLUS three years of related experience OR Eleven years of related experience. Preferred Qualifications Ability to interpret and communicate technical transportation and construction information clearly and effectively to executive management, legislators, municipalities, and the public. Extensive knowledge of highway construction principles, transportation programs, infrastructure operations, and public works administration. Working knowledge of the Illinois Freedom of Information Act, statutory compliance requirements, and public records management procedures. Excellent written and verbal communication skills with the ability to prepare professional correspondence, reports, executive summaries, and briefing materials. Knowledge of project implementation procedures and departmental organizations. Knowledge of departmental policies, transportation project delivery processes, and governmental administrative procedures. Ability to develop and maintain tracking systems and workflow processes to improve efficiency, accountability, and statutory compliance. Conditions of Employment Valid driver’s license. Occasional districtwide travel. Successful completion of a background screening. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency The Illinois Department of Transportation is seeking to hire a Transportation Project Inquiries Coordinator. The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules in several program areas (flexible time, hybrid scheduling) Health, Life, Vision, and Dental Insurance Pension Plan (12) Weeks paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually Employees earn (3) paid Personal Days annually (13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resources We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors. APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on – click “Application Procedures” in the footer of every page of the website. Seasonal and temporary workers should use a personal e-mail address when applying for jobs. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). 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