Travel & Event Coordinator - School of Divinity

Job description

The main purpose of this position is to support the academic and administrative work of the John W. Rawlings School of Divinity (RSOD). This position will be responsible for planning, coordinating, and executing events and travel arrangements, ensuring a seamless and enjoyable experience for all participants. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Plan and coordinate events, including conferences, meetings, and corporate functions. Manage all aspects of event logistics, including venue selection, catering, transportation, and accommodations. Develop and maintain event budgets, ensuring cost-effective solutions. Coordinate travel arrangements for employees and guests, including flights, accommodations, and transportation. Communicate with vendors, suppliers, and stakeholders to ensure all event and travel needs are met. Create and distribute event materials, such as agendas, invitations, and itineraries. Provide on-site support during events to ensure smooth execution. Handle post-event tasks, including feedback collection and reporting Other duties as assigned. SUPERVISORY RESPONSIBILITIES This position will interact with individuals/entities outside the company when coordinating travel & events with those outside the University. QUALIFICATIONS AND CREDENTIALS Education and Experience Proven experience in event planning and travel coordination. Excellent organizational and time management skills. Strong communication and interpersonal skills. Proficiency in Microsoft Office Suite and event management software. Ability to work under pressure and manage multiple tasks simultaneously. Attention to detail and problem-solving skills. Minimum of bachelor's degree Minimum of 1 year of experience in related-field Preferred Qualifications and Skills: Certification in Event Planning or Travel Coordination. Experience with international travel arrangements. Knowledge of current trends in event planning and travel management. ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension Ability to effectively communicate verbally and in writing to convey clear, well-articulated information. Ability to understand, speak, and write in English to convey messages and correspond in an articulate and professional manner. Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates. Strong organizational skills. Excellent computer skills. Ability to contribute to a team environment and contribute expertise at appropriate times while recognizing each team member's strengths and contributions Listen first communication style to ensure that everyone is heard so the best decision can be reached Ability to show respect to their colleagues and to work in a collegial manner Problem-Solving Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both a routine and complex nature. Physical and Sensory Abilities Occasionally required to travel to local and campus locations. Frequently required to sit for extended periods to perform deskwork or type on a keyboard. Regularly required to hear and speak to effectively communicate orally. Occasionally required to stand, walk, and climb stairs to move about the building. Regularly lift 10 or fewer pounds. WORKING CONDITIONS Work Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate. Driving Requirements Use of one’s personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required. Time Type Full time Location Onsite Pay Range Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure. The position may also be eligible for comprehensive benefits , including health insurance, retirement plans, and tuition assistance. $44,000.00 - $50,000.00 The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.