Travel & Expense Administrator

Job description

Job Title Travel & Expense Administrator Job Description Summary Cushman & Wakefield is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm’s 53,000 employees in more than 70 countries provide deep local and global insights that create significant value for occupiers and investors around the world. Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $10.1 billion across core services of agency leasing, asset services, capital markets, facilities services (branded C&W Services), global occupier services, investment management (branded DTZ Investors), tenant representation, and valuations & advisory. The T&E Administrator supports the effective and compliant administration of business travel and employee expenses. The role coordinates travel arrangements, processes expense-related data and invoices, maintains accurate records and reporting, supports employees with T&E queries, and helps ensure adherence to applicable governance and policies. Job Description Qualifications (education) advantage for filling the position: Bsc degree Other professional qualifications required for filling the position: Not required Foreign language skills required for filling the position: Excellent verbal and written skills in English Required skills for filling the position: At least 2-3 years of experience in an administrative, preferably travel, expense or finance support role. Excellent interpersonal and communication skills, with a strong service-oriented approach. Ability to communicate effectively with employees and stakeholders at all levels of the organisation in English. Ability to prioritise and execute tasks accurately, with strong organisational and administrative skills and a proactive approach. Strong attention to detail and the ability to adapt to changes and resolve issues efficiently. Intermediate knowledge of MS Office applications, particularly Outlook and Excel. Basic understanding of travel booking, expense administration and invoice processing. Ability to handle confidential and sensitive information. Flexibility and a collaborative working style. Responsibilities and regular tasks of the job-holder: Arrange worldwide and domestic business travel, including itineraries, accommodation, transport and required documentation. Identify cost-effective travel options in line with approved budgets, governance and travel policies. Support employees with travel and expense queries and provide guidance on applicable processes and policies. Enter and validate expense data for PSC members, process T&E-related invoices and follow up on incomplete or non-compliant submissions. Prepare T&E reports and metrics and maintain accurate supporting documentation. Monitor compliance with T&E governance and policies and escalate exceptions when required. Liaise with travellers, approvers, finance teams and travel service providers to resolve booking and expense issues. Provide coverage for other GOS T&E administration activities during holidays or sick leave. Cushman & Wakefield is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for employment without regard to ethnicity, gender, gender identity or expression, sexual orientation, age, disability, religion, marital status, or any other legally protected characteristic. Cushman & Wakefield is committed to equity in employment, and our goal is to have a diverse, inclusive and barrier-free workplace. If you are a person with a disability and need any other accessible accommodations during the hiring process, you are invited to bring this to the Talent Acquisition Advisor’s attention once they have made contact. INCO: “Cushman & Wakefield”