Unit Head - Program Reporting and Evaluation

Job description

Company Description Job Description TASK FORCE: Community Development UNIT: Program Reporting and Evaluation JOB TITLE: One (1) Unit Head CONTROL CODE: CD-26-02 SUMMARY: The Mayor’s Office of Management and Budget (OMB) is the City of New York’s chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities. The Community Development (CD) Task Force, within the OMB-Managed Grants subdivision, coordinates policy, monitors the budgets, and ensures compliance with applicable regulations for several grants the City receives from the U.S. Department of Housing and Urban Development (HUD) including, but not limited to, the - Community Development Block Grant Entitlement (CDBG) program; - CDBG-Disaster Recovery (CDBG-DR) program; and - CDBG: Pathways to Removing Obstacles to Housing (PRO Housing) program. Congress established the CDBG program in 1974 to provide Federal funds for housing, economic development, neighborhood facilities, and public support services that principally benefit low- and moderate-income persons. The City currently uses its CDBG Entitlement funds for various activities including, but not limited to, Housing Code enforcement, performing emergency repairs in privately-owned housing, supporting the rehabilitation of NYCHA properties, historic preservation, public services (e.g., education services, parks & recreational activities, senior services, homeless services), and planning activities. After Hurricane Ida, HUD authorized additional disbursements of funding to the City to recover and create a more resilient City. The CD Program Reporting and Evaluation Unit is responsible for the proactive programmatic administration and oversight of grant-funded programs as well as coordinating the completion and publication of various reporting documents. JOB DESCRIPTION: The Unit Head will be responsible for leading the CD Program Reporting and Evaluation Unit in undertaking core functions including but not limited to: - Program Administration: - Obtain working knowledge of applicable Federal, State, and City rules and regulations. Interpret, monitor, and communicate changes to staff and partner agencies. - Oversee, analyze, and evaluate programs funded with CDBG, CDBG-DR Hurricane Ida, and PRO Housing awards. - Liaise with agency contacts and supervise the provision of technical assistance and information to City agencies and subrecipients regarding programmatic and administrative operations. - Identify, analyze, and recommend solutions for various programmatic related issues in accordance with applicable Federal, State, and City regulations. - Collect and review procurement documentation, contracts, and invoices and assist in the preparation of Federal reimbursement requests. - Develop and maintain governing documents, such as memoranda of understanding, subrecipient agreements, certifications, and program policies and procedures. - Closely review governing and reporting documents for accuracy and completeness and guide staff through unit contributions to said documents with consideration program details and applicable Federal, State, and City regulations. - Guide staff to regularly evaluate the effectiveness of program indicators and work with agencies to better capture and convey the impact of CDBG and CDBG-DR funded accomplishments. - Contribute to the administration of training seminars on CDBG and CDBG-DR regulations to City agencies and subrecipients. - Reporting: - Coordinate unit reporting efforts including, but not limited to, the Consolidated Plan, CDBG-DR quarterly performance reporting, and CDBG-DR Action Plans; manage unit-wide data collection and preparation of these documents; draft and publish public notices to announce availability as needed. - Ensuring accurate and complete data entry into reporting systems including, but not limited to, the City’s Grants Management System (GMS) and HUD’s Integrated Disbursement and Information System (IDIS) and the Disaster Recovery Grant Reporting System (DRGR). - Maintain and update the City’s CDBG website. - Other: - Maintain an open mindset with regards to learning and utilizing various technical systems including but not limited to: QGIS, ArcGIS, Adobe Suite, Microsoft Suite, and Google Earth. - Conduct special projects as needed, including ad hoc assignments, such as the production of special reports. - Assist in environmental reviews and related processes. - Represent the OMB Community Development Task Force at meetings with other OMB staff, City agencies, and other entities. In addition to the core functions of the Unit, the Unit Head will also be responsible for the day-to-day management of the Unit staff. - Oversee the Program Reporting and Evaluation Unit, including five full-time budgeted positions across two sub-units. - Work with other task force members to develop and implement trainings to ensure analysts are supported and have ample opportunity for professional development within the team. - Analyze the efficiency and effectiveness of task force procedures and develop recommendations for change. QUALIFYING SKILLS: - Strong attention to detail and organizational, research, analytical, and problem-solving skills. - Ability to multitask and keep track of and adhere to numerous deadlines. - Ability to work with large data sets. - Exceptional interpersonal skills and the ability to maintain working relationships with staff and government agencies with utmost professionalism. - Excellent communication skills, both written (with an ability to write memorandums, reports, etc.) and verbal. - Ability to be a self-motivator, motivate others, and to work independently with minimal supervision. - Ability to work calmly and proficiently under pressure and to adhere to strict deadlines. - Must be proficient in Microsoft Word, Outlook, and Excel, and have the ability to learn new technology quickly. - Experience in grant administration and grant management and regulatory compliance a plus. REQUIREMENTS: A cover letter is required to be considered for this position. Applications submitted without a cover letter will not be considered. Unit Head ($121,768): Bachelor’s degree and a minimum of four years of full-time experience in budgetary planning/management, financial analysis, public policy analysis or a related field; or an awarded Master’s degree in and a minimum of two years of full-time experience in Business, Public Policy Administration, Finance, Economics or a field related to the specific assignment. THE OFFICE OF MANAGEMENT AND BUDGET AND THE CITY OF NEW YORK ARE INCLUSIVE EQUAL OPPORTUNITY EMPLOYERS COMMITTED TO RECRUITING AND RETAINING A DIVERSE WORKFORCE AND PROVIDING A WORK ENVIRONMENT THAT IS FREE FROM DISCRIMINATION AND HARASSMENT BASED UPON ANY LEGALLY PROTECTED STATUS OR PROTECTED CHARACTERISTIC, INCLUDING BUT NOT LIMITED TO AN INDIVIDUAL'S SEX, RACE, COLOR, ETHNICITY, NATIONAL ORIGIN, AGE, RELIGION, DISABILITY, SEXUAL ORIENTATION, VETERAN STATUS, GENDER IDENTITY, OR PREGNANCY. You must be a City resident within 90 days of the date of appointment and you must be legally eligible to work in the United States. SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW; ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED. This is a hybrid position with in-person days located at OMB’s offices at 255 Greenwich Street BUDGET ANALYST (OMB) - 06088 Qualifications 1. A baccalaureate degree from an accredited college. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.