The Accounts Payable Accountant is a key role for our growing Accounting Operations Team.Attention to detail is critical in this position. As part of Accounting Operation, the role supports the company’s day-to-day Accounts Payable needsWhat you’ll do:Review invoices submitted to Vic.ai and make corrections to invoice data, coding, or supporting information when needed before routing for approval.Validate that the approval flow suggested by the AP automation system is accurate and route invoices to the appropriate approversReview rejected invoices, make or coordinate required corrections, and reroute invoices for approvalMonitor invoices in the approval queue, follow up on stalled approvals, and proactively address aging or exception items.Process approved invoices for payment through the established Vic.ai and Sage Intacct workflow, ensuring payment information and status are accurate.Monitor the Accounts Payable mailbox and ensure invoices are captured in the appropriate AP automation workflow; route non-AP inquiries to the correct department as needed.Prepare and support monthly accruals for unpaid, unapproved, or otherwise outstanding invoices.Analyze invoice and expense trends, aging, and payment activity and communicate notable variances, exceptions, or risks to the appropriate accounting stakeholders.Communicate with internal stakeholders and vendors regarding invoice receipt, approval status, payment timing, and issue resolution in a timely and professional manner.Support vendor setup and maintenance activities, coding guidance, and year-end AP activities such as 1099 preparation as needed.Assist the Accounting Manager and broader Accounting Operations team with month-end, year-end, and ad-hoc Accounts Payable activities as needed.Adapt to evolving business needs, system workflows, and process improvements in a dynamic accounting environment.RequirementsApproximately 6+ years of relevant Accounts Payable accounting experience, preferably in a senior or high- ownership AP role.Strong command of accounting fundamentals and day-to-day Accounts Payable processes.Strong Excel skills and confidence working across multiple computer platforms and business applications.Experience working in technology-enabled or automated AP environments; able to work efficiently through system-based workflows rather than relying on manual processes.Experience supporting multi-entity operations.Strong problem-solving skills, attention to detail, organization, and the ability to prioritize competing deadlines.Clear, concise verbal and written communication skills with the ability to work effectively with internal stakeholders and external vendors, as applicable.Preferred:Hands-on experience with Vic.ai is strongly preferred; experience with a comparable AP automation platform such as Bill.com is also valuable.Experience with Sage Intacct is preferred but not required; training can be provided.Prior experience with automated invoice approval routing, payment processing, vendor setup, and multi-entity AP operations is preferred.BenefitsHMO with 1 free dependent upon hireLife Insurance10% Night Differential Pay20 PTO credits annuallyVL and SL cash conversionNIGHTSHIFTWORK FROM HOME70,000 - 80,000 all in
The Accounts Payable Accountant is a key role for our growing Accounting Operations Team.
Attention to detail is critical in this position. As part of Accounting Operation, the role supports the company’s day-to-day Accounts Payable needs
What you’ll do:
- Review invoices submitted to Vic.ai and make corrections to invoice data, coding, or supporting information when needed before routing for approval.
- Validate that the approval flow suggested by the AP automation system is accurate and route invoices to the appropriate approvers
- Review rejected invoices, make or coordinate required corrections, and reroute invoices for approval
- Monitor invoices in the approval queue, follow up on stalled approvals, and proactively address aging or exception items.
- Process approved invoices for payment through the established Vic.ai and Sage Intacct workflow, ensuring payment information and status are accurate.
- Monitor the Accounts Payable mailbox and ensure invoices are captured in the appropriate AP automation workflow; route non-AP inquiries to the correct department as needed.
- Prepare and support monthly accruals for unpaid, unapproved, or otherwise outstanding invoices.
- Analyze invoice and expense trends, aging, and payment activity and communicate notable variances, exceptions, or risks to the appropriate accounting stakeholders.
- Communicate with internal stakeholders and vendors regarding invoice receipt, approval status, payment timing, and issue resolution in a timely and professional manner.
- Support vendor setup and maintenance activities, coding guidance, and year-end AP activities such as 1099 preparation as needed.
- Assist the Accounting Manager and broader Accounting Operations team with month-end, year-end, and ad-hoc Accounts Payable activities as needed.
- Adapt to evolving business needs, system workflows, and process improvements in a dynamic accounting environment.
Requirements
- Approximately 6+ years of relevant Accounts Payable accounting experience, preferably in a senior or high- ownership AP role.
- Strong command of accounting fundamentals and day-to-day Accounts Payable processes.
- Strong Excel skills and confidence working across multiple computer platforms and business applications.
- Experience working in technology-enabled or automated AP environments; able to work efficiently through system-based workflows rather than relying on manual processes.
- Experience supporting multi-entity operations.
- Strong problem-solving skills, attention to detail, organization, and the ability to prioritize competing deadlines.
- Clear, concise verbal and written communication skills with the ability to work effectively with internal stakeholders and external vendors, as applicable.
Preferred:
- Hands-on experience with Vic.ai is strongly preferred; experience with a comparable AP automation platform such as Bill.com is also valuable.
- Experience with Sage Intacct is preferred but not required; training can be provided.
- Prior experience with automated invoice approval routing, payment processing, vendor setup, and multi-entity AP operations is preferred.
Benefits
- HMO with 1 free dependent upon hire
- Life Insurance
- 10% Night Differential Pay
- 20 PTO credits annually
- VL and SL cash conversion
- NIGHTSHIFT
- WORK FROM HOME
- 70,000 - 80,000 all in
SuperStaff is a comprehensive outsourcing solutions provider offering call center services offshore in the Philippines, nearshore in Colombia, and onshore in the United States.
Initially a captive market for its mother company, servicing the health and biopharma sectors for decades, SuperStaff diversified internationally. Three years ago, we managed to grow in size and expand our service portfolio. As we gain competencies in multiple industry verticals, we extend our clout in servicing start-ups and Forbes-ranked enterprises with back-end support and transformative BPO solutions.
SuperStaff is a comprehensive outsourcing solutions provider offering call center services offshore in the Philippines, nearshore in Colombia, and onshore in the United States.
Initially a captive market for its mother company, servicing the health and biopharma sectors for decades, SuperStaff diversified internationally. Three years ago, we managed to grow in size and expand our service portfolio. As we gain competencies in multiple industry verticals, we extend our clout in servicing start-ups and Forbes-ranked enterprises with back-end support and transformative BPO solutions.
