US - Executive Assistant I

Job description

Hi, We have a job opportunity for you: Job #200381 | US - Executive Assistant I | Toronto Dominion Bank | Other | Contract|W2| ASAP. And TDBank provides great experience and has great people to work along side. Hoping you would consider and I'm looking forward to hearing from you. Please check the job description below and you can reach me at 9197108329. And kindly send this info to your friends who would be interested as well. Hoping to hear from you. Thanks much! ============================================= Job #200381 | US - Executive Assistant I | Toronto Dominion Bank | Other | Contract # of Openings: 1 Work Location: 1701 Route 70 East - Cherry Hill - New Jersey 08034 (UNJ11) Business Unit: 4-US-HUMAN RESOURCES Start Date: ASAP Job Duration: 16 Months (temp to perm) Client Req #: TDJP00008515 Job Description: Shift: Mon-Fri, 8:30-5pm Duration: True temp to perm if performing well in role Selection: Internal Recruiter will phone screen, 2nd round will be in-person with EA Supervisor Main Duties/Must Haves: this role will report into a Sr. EA/EA Supervisor. essentially role is assisting an EA to run dept for CEO and Chief of Staff will be assisting with making coffee, stalking fridge, organizing conference rooms for meetings calendar management expense reporting must be extremely professional in appearance - slightest hair out of place and EA Supervisor will decline. This is seen as an extremely professional dept. must be comfortable with reporting, expenses, Outlook, Word, Excel previous EA experience at a Director level or higher *Job Description The Executive Administrative Assistant provides highly skilled, diversified, confidential, and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. Works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. Facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. May supervise various office administrative and support personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. *Job Requirements · Schedules appointments and coordinates arrangements for meetings, conferences and travel. · Answers telephone, screens calls, takes messages and receives visitors. · Prepares, composes and types letters, memos and other Company correspondence; maintains correspondence file; types confidential information. · Organizes mail and other paperwork; determines appropriate recipient; responds independently when appropriate; calls attention to priorities. · Establishes and maintains highly confidential files and records. · Researches information and prepares data and special reports, providing analysis and summarizing data. Conducts special projects as assigned. · Compiles and formats reporting for Board of Directors and subcommittees. · Prepares and distributes Board and subcommittee meeting minutes and records. · Acts with authority on administrative functions in the absence of supervisor. Provides divisional and departmental administrative coordination. May supervise various office administrative and support personnel, assigning, prioritizing and monitoring work. · Communicates and coordinates with internal departments, outside organizations and customers in order to resolve issues and concerns and to relieve executive of administrative details. · Uses tact, discretion and judgment in all communications. · Organizes work flow through supervisor's office. Coordinates with other division and department administrative staff. · Maintains procedures and other manuals as needed. · May provide administrative support to other departments, functions and areas as necessary. · Coordinates facilities issues. Qualifications · Associate’s degree and/or Bachelor’s degree or progressive work experience in addition to experience below. · 3-5 Years of related experience. · Exceptional clerical and administrative skills. · Knowledge of division organization, terminology and operations. · Ability to work independently. · Strong organizational skills, with ability to keep others focused, on task and efficient. · Excellent communication skills, both written and verbal. · PC skills, including proficiency with spreadsheets, reporting tools and presentation software. Procom is a leading provider of professional IT services and staffing to businesses and governments in Canada. With revenues over $500 million, the Branham Group has recognized Procom as the 3rd largest professional services firm in Canada and is now the largest “Canadian-Owned” IT staffing/consulting company. Procom’s areas of staffing expertise include: • Application Development • Project Management • Quality Assurance • Business/Systems Analysis • Datawarehouse & Business Intelligence • Infrastructure & Network Services • Risk Management & Compliance • Business Continuity & Disaster Recovery • Security & Privacy Specialties• Contract Staffing (Staff Augmentation) • Permanent Placement (Staff Augmentation) • ICAP (Contractor Payroll) • Flextrack (Vendor Management System)