Used Equipment Sales Coordinator

Job description

Come work for the largest equipment dealer in North America! Are you a hardworking individual that thrives in a fast-paced environment and looking to take your career to the next level? If so, then come join our award-winning team! We provide our employees with the following tools and resources to be successful: • Long term Disability insurance • Employee assistance program • Extended health care • Life insurance • Paid time off • Company Pension Plan • Casual dress • Dental and Vision care • Employee Stock Purchase Plan • Work schedule M-F Total Compensation: $56,000 to $60,000 per year. This range is regarding base salary and does not include benefits. Overall compensation will be determined based on factors such as geographical location, skillset, education, and experience. Alta Material Handling is seeking a detail oriented and organized Sales Coordinator to support our sales operations at our Woodbridge, ON branch. This role is responsible for processing equipment orders, maintaining accurate inventory and documentation, and ensuring smooth communication between Sales, Vendors, Service, Shipping, and Customers. This job posting is for an existing vacancy. Key Responsibilities • Coordinate and place equipment orders with OEMs to fulfill customer requirements. • Serve as the primary liaison between Sales Representatives and Vendors regarding order submissions, specifications, lead times, and delivery schedules. • Enter received used equipment into the SILK operating system and maintain accurate inventory records. • Receive and verify purchase orders for equipment ordered through SILK, process all supplier invoices, and forward them to Accounts Payable. • Accurately enter all required data into the operating system, including equipment descriptions, model details, year, options, and warranty information. • Provide ongoing communication to Sales Representatives and customers—verbally and via email—regarding order status and updates. • Create work orders for PDI and equipment modifications. • Prioritize and coordinate work orders with the Service Department to support equipment preparation and maintain delivery timelines. • Arrange and coordinate deliveries by working closely with Shipping, Sales Representatives, and customers to confirm delivery dates. • Prepare and issue shipping documents containing all necessary details for the Shipping Department. • Coordinate international equipment shipments by preparing accurate customs documents, managing border clearance requirements, and ensuring all paperwork meets regulatory and carrier standards. • Generate customer sales invoices in accordance with signed sales agreements. • Maintain organized and up-to-date filing systems once equipment has shipped. • Ensure accuracy, organization, and timely completion of all administrative tasks. Qualifications • Experience in a material handling or equipment dealership environment is considered an asset. • We do not require Canadian work experience for this role. • Strong customer service skills (written and verbal) with the ability to handle inquiries, resolve issues, and maintain professional communication. • Proficiency in Microsoft Outlook, Word, Excel, and Teams. • Highly organized with strong problem solving skills. • Able to prioritize, multitask, and work independently in a fast paced environment. • Self motivated with strong attention to detail and accountability. Culture is Job #1. Alta Equipment Group prides itself in the 3 P’s of business: People, Process and Product. By investing in the best people and creating a “one team” approach, Alta Equipment Group earns customers for life. If you have a passion for excellence and are ready to make a difference within our organization, we’re ready for you. Whether it’s selling the world’s-best big iron, rolling up your sleeves and servicing our industry-leading construction and material handling product brands or being a difference maker behind the scenes, we can use your skillset. At Alta Equipment Group, we believe in mutual respect and are committed to diversity while inspiring our employees to reach their maximum potential. Voted a “Top Work Place USA”, our employees across North America are committed to excellence. It’s the Alta way. So, let’s start the conversation. Click the link to apply and begin the journey of a lifetime. What we look for: At Alta Equipment Company, we are looking for candidates who are a cultural fit with our organization and understand that every task and job goes toward fostering customers for life. Along with that, a great attitude that embraces mutual respect and delivering a consistent high energy level that exudes a passion for excellence. Also, we are searching for a skill set that has a high aptitude for the position with a continual focus on investing in one’s profession through additional training and learning Other Opportunities at Alta: Please visit our careers page at to view other openings that may be of interest to you! Alta Equipment Group is an equal opportunity employer. This means we do not discriminate on account of age, race, religion, color, sex, national origin, ancestry, citizenship, height, weight, marital status, familial status, disability, genetic information, military status, veteran status, misdemeanor arrest record, or membership in any other classification protected under applicable law. If you believe the Company has violated its equal employment opportunity policy in any way, please contact immediately.