Used Equipment Sales & Inventory Coordinator

Job description

Come work for the largest equipment dealer in North America! Are you a hardworking individual that thrives in a fast-paced environment and looking to take your career to the next level? If so, then come join our award-winning team! We provide our employees with the following tools and resources to be successful: • Employee Stock Purchase Plan • Company Pension Plan • Paid time off • Long term Disability insurance • Life insurance • Extended health care • Dental and Vision care • Employee assistance program Total Compensation: $65,000 to $75,000 per year. This range is regarding base salary and does not include benefits. Overall compensation will be determined based on factors such as geographical location, skillset, education, and experience. Alta Material Handling is seeking an organized, detail-oriented coordinator to support Used Equipment Sales in Canada. This role owns used inventory status, coordinates prep work with Service, and handles order administration from sale through delivery and invoicing. It is the central point for written communication between Sales, Service, Shipping, and customers, so the sales team can focus on selling. This job posting is for an existing vacancy. Key Responsibilities Inventory and status control • Maintain the master used inventory list: unit, specific on-property location, condition/prep level, safety certification status, asking price, and sale status. Keep SILK and the shared tracker current as changes happen. • Enter received used equipment into SILK with complete data (description, model, year, options, hours, warranty). • Run scheduled physical location checks and reconcile them to the system. Service coordination • Create work orders for prep, PDI, modifications, and safety inspections, with written scope and a required-by date agreed with Service. • Track prep quotes and work order status from request to completion. Flag timelines at risk to Sales and Service before they are missed. • Prepare the status list and action items for the regular Used/Service meeting, and distribute follow-ups in writing. Sales and order administration • Track pending deals and wholesale packages in the shared tracker. • Receive and verify purchase orders, process supplier invoices, and forward them to Accounts Payable. • Generate customer sales invoices in accordance with signed sales agreements. • Provide order status updates to Sales Representatives and customers. Logistics • Arrange deliveries with Shipping, Sales, and customers, and issue shipping documents. • Prepare customs and cross-border documentation for international shipments to regulatory and carrier standards. Reporting and records • Produce a weekly status report for Remarketing leadership covering prepped inventory (condition and price), prep work in progress and pending quotes, pending deals, and month-to-date shipped and invoiced units. • Maintain organized files for shipped equipment. Qualifications • Experience in a material handling or equipment dealership environment is an asset. • We do not require Canadian work experience for this role. • Strong Excel skills (filtering, lookups, pivot tables), and comfort learning and consistently using operating systems such as SILK. • Clear, concise written communication, including the ability to write instructions others can act on. • Experience coordinating work across departments with competing priorities. • Highly organized, able to manage multiple deadlines independently, with strong attention to detail and follow-through. • French language skills are an asset, but not required. Culture is Job #1. Alta Equipment Group prides itself in the 3 P’s of business: People, Process and Product. By investing in the best people and creating a “one team” approach, Alta Equipment Group earns customers for life. If you have a passion for excellence and are ready to make a difference within our organization, we’re ready for you. Whether it’s selling the world’s-best big iron, rolling up your sleeves and servicing our industry-leading construction and material handling product brands or being a difference maker behind the scenes, we can use your skillset. At Alta Equipment Group, we believe in mutual respect and are committed to diversity while inspiring our employees to reach their maximum potential. Voted a “Top Work Place USA”, our employees across North America are committed to excellence. It’s the Alta way. So, let’s start the conversation. Click the link to apply and begin the journey of a lifetime. What we look for: At Alta Equipment Company, we are looking for candidates who are a cultural fit with our organization and understand that every task and job goes toward fostering customers for life. Along with that, a great attitude that embraces mutual respect and delivering a consistent high energy level that exudes a passion for excellence. Also, we are searching for a skill set that has a high aptitude for the position with a continual focus on investing in one’s profession through additional training and learning Other Opportunities at Alta: Please visit our careers page at to view other openings that may be of interest to you! Alta Equipment Group is an equal opportunity employer. This means we do not discriminate on account of age, race, religion, color, sex, national origin, ancestry, citizenship, height, weight, marital status, familial status, disability, genetic information, military status, veteran status, misdemeanor arrest record, or membership in any other classification protected under applicable law. If you believe the Company has violated its equal employment opportunity policy in any way, please contact immediately.