V105- Legal Compliance Assistant

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Join us as a Legal Assistant and become an essential part of a fast-paced legal team that values organization, accuracy, and proactive problem-solving. In this role, you will help ensure that case files, court records, deadlines, and legal matters remain organized, compliant, and up to date. Your work will directly support the firm's operational efficiency by maintaining accurate records, tracking deadlines, and ensuring critical information is properly documented and accessible. This is an excellent opportunity for someone with a legal background who enjoys structured processes, pays close attention to detail, and takes pride in keeping legal operations running smoothly. Monthly Compensation Range: from $1,150 USD to $1,220 USD. Responsibilities include, but are not limited to: Maintain confidentiality and professionalism when handling legal information. Provide administrative support to attorneys and legal staff. Prepare and maintain reports identifying deadlines and action items due within the next 30 days. Verify that court filed documents are saved within the firm's internal file systems. Review court websites and compare court data with internal calendars to ensure deadlines and court appearances are accurately tracked. Log and associate incoming emails and phone calls with the appropriate matter in Clio. Verify that file names are accurate, consistent, and saved in the correct folders. Help identify discrepancies, missing information, or process issues and recommend solutions. Assist with additional executive or personal assistant related tasks when required. Support matter management activities and maintain accurate legal records. Update deadlines, court information, and matter details within the firm's database. Audit case files to ensure information is complete, organized, and compliant with internal standards. Utilize AI supported tools and documented procedures to determine proper document storage and naming conventions. Organize and review case files weekly to ensure documents are properly stored according to firm procedures. Requirements: Additional Job Description: • Position: Full Time Legal Assistant • Industry: Legal Services • Time Zone: PST • Schedule: Monday through Friday, 8:30 AM to 5:30 PM Experience Required: ◦ Previous experience working as a Legal Assistant, Legal Administrative Assistant, or similar legal support role ◦ Experience working with law firms or legal case management systems ◦ Familiarity with legal terminology, court deadlines, audits, and matter organization ◦ Experience handling document management and administrative support functions Software and Tools: ◦ Clio ◦ Gmail ◦ Google Chat ◦ Court Databases ◦ AI Driven Document Management Tools ◦ Calendar Management Systems Required Skills • Exceptional attention to detail • Strong organizational and file management skills • Ability to manage multiple deadlines simultaneously • Strong written and verbal communication skills • Critical thinking and problem-solving abilities • Ability to follow standard operating procedures accurately • Fast learner with strong adaptability • Experience with legal document organization and matter management • Understanding of court filing procedures and deadline tracking • Ability to work independently while seeking clarification when needed • Professional judgment and accountability • Comfortable handling occasional inbound and outbound calls • Proficiency with legal technology and case management platforms Work Shift: 8:30 AM - 5:30 PM [PST][PDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.