V107 - Billing and Accounts Receivable Assistant

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Join Job Duck as a Billing Assistant and play a key role in supporting billing operations, financial tracking, and administrative processes for a busy professional team. In this position, you will help ensure that billing records, time entries, invoices, and financial data are accurate, organized, and compliant with established procedures. You will collaborate closely with internal stakeholders, analyze billing information, and contribute to projects that improve financial visibility and reporting. The ideal candidate is detail-oriented, proactive, and comfortable working with data, spreadsheets, and written communication in a professional environment. • Monthly Compensation Range: From $1,015 to $1,100 USD Responsibilities include, but are not limited to: Generate and review reports to support billing accuracy and operational efficiency Organize, maintain, and update financial records and related documentation Manage email communications through Outlook on behalf of internal team members when needed Compare billed amounts against collected revenue and assist with data analysis initiatives Track work in progress, including recorded time that has not yet been invoiced Collaborate with team members to ensure timely completion of billing and administrative tasks Monitor accounts receivable and identify outstanding client balances Support financial and administrative projects involving billing analysis and reporting Assist with the preparation and drafting of client invoices Maintain and update Excel spreadsheets containing billing and time entry information Analyze billing reports and determine billable hours available for client invoicing Review weekly time entry reports for attorneys, paralegals, and legal assistants to ensure compliance with company billing and time tracking guidelines Requirements: Additional Job Description: • Schedule: Monday to Friday from 8:30 AM to 5:30 PM • Time Zone: CST (Central Standard Time) • No client phone calls are required for this position Required Skills: • Minimum of 1 year of experience as a billing assistant. • Experience reviewing, analyzing, and maintaining billing and financial records preferred • Strong written English communication skills required • Experience working with billing data, invoices, accounts receivable, or financial reporting is preferred • Ability to work accurately with large amounts of information and maintain confidentiality • Comfortable collaborating with internal teams and supporting administrative projects • Excellent attention to detail • Advanced organizational and time management skills • Proficiency in Microsoft Excel and data management • Proficiency in Microsoft Outlook and email communication • Ability to analyze billing and financial information • Strong recordkeeping and documentation skills • Experience working with PDF reports and Adobe tools • Ability to manage multiple priorities and deadlines • Professional judgment and discretion when handling sensitive information • Collaborative mindset and ability to work effectively within an established team • Strong problem-solving and analytical skills • Self motivated and dependable work ethic • Positive attitude and strong cultural alignment with team values Required Software and Tools: ◦ Microsoft Excel ◦ Microsoft Outlook ◦ Microsoft Office Suite ◦ Adobe Acrobat/PDF Tools ◦ Clio ◦ Slack ◦ OneDrive ◦ Wall Pay Work Shift: 8:30 AM - 5:30 PM [CST][CDT] (United States of America) Languages: English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.