Vibee - Seasonal Production & Operations Coordinator

Job description

Job Summary: WHO ARE YOU? Reporting to the Sr. Director, Global Experience, the Onsite Production & Operations Coordinator supports the assigned Project Managers with Vibee’s onsite activations. This includes coordinating with the Venue Managers with opening and closing procedures, coordinating vendors, managing schedules, and helping the team stay organized and on track. WHO ARE WE? Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations. THE ROLE Reporting to the Sr. Director, Global Experience, the Onsite Production & Operations Coordinator supports the daily operations of Vibee’s onsite activations. This includes assisting with opening and closing procedures, coordinating vendors, managing schedules, and helping the team stay organized and on track. This role works closely with the CX and onsite ops team to ensure smooth execution of all onsite functions, and seamless Guest Experience. RESPONSIBILITIES Daily Operations Support Coordinate daily production schedules and ensure alignment with overall project timelines. Maintain accurate records of materials, work orders, and production outputs. Assist in resource planning and allocation to maximize efficiency and meet deadlines. Support communication between departments to ensure seamless handoffs and information flow. Manage inventory levels and coordinate procurement needs with the supply chain team. Ensure compliance with company policies, safety standards, and industry regulations. Monitor the daily flow of the space, providing real-time support across staffing, logistics, and guest-facing moments. Help enforce standards around cleanliness, safety, and brand experience. Vendor & Partner Coordination Oversee and communicate with onsite vendors, including, but not limited to: IPS Discreet Venetian Cleaning Additional third-party vendors as needed Track and follow up on vendor scheduling, presence, and execution in the space. Ensure all partners are aligned with venue protocols and activation expectations. Scheduling & Team Coordination Collaborate with the Onsite Operations Manager to review and approve team hours in TCP. Assist with access/logins for new team members as needed QUALIFICATIONS 2+ years of experience in event production, venue operations, or experiential activations Excellent organizational and multitasking abilities Strong communication skills and vendor coordination experience Comfortable working in fast-paced, guest-facing environments Familiarity with scheduling/timekeeping platforms (TCP experience a plus) Willingness to work flexible hours, including evenings, weekends, and holidays as needed WORK ENVIRONMENT Must be able to tolerate loud noise levels & busy environments on site at our events May sit for extended periods of time and work in drastic temperature climates. Must be willing to work during evening and weekend hours, as required, to meet deadlines Must be willing to travel as required. Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa. EQUAL EMPLOYMENT OPPORTUNITY Vibee strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Vibee recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms. Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Vibee takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions. Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.