VIE - SJ250 Project Coordination & Support

Job description

Req ID:525541 At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. As VIE - SJ250 Project Coordination & Support, you will join the SJ250 Project Management team and contribute to one of the most exciting high-speed train development and manufacturing projects in the railway industry. The SJ250 project is focused on a state-of-the-art high-speed train platform for the Nordics market, with a strong international dimension and close interaction between project management, engineering, documentation, customer interfaces and operational teams. You will play a visible role in supporting project communication, customer documentation deliveries, special task forces close to the product, and practical project operations. This is a hands-on position within a running project team, combining coordination, structured execution, technical curiosity and daily team support. Your future role : You will contribute to a wide range of activities, from project communication and documentation management to operational coordination and support of critical project milestones, helping the team successfully deliver the project and meet customer expectations. Project communication and stakeholder coordination • Coordinate project communication activities with the project team, customer interfaces and Alstom internal stakeholders. • Support regular project communication, including newsletters, stakeholder updates, dashboards and preparation of project events. • Contribute to clear, structured and professional communication routines within the project. • Proactively suggest improvements to communication tools, formats and ways of working. Documentation deliveries and smart execution support • Support the preparation, finalisation and submission of project documentation, especially documentation delivered to the customer. • Contribute to the quality, consistency and on-time delivery of documentation packages linked to project and payment milestones. • Support document owners and reviewers in cleaning up documentation, checking consistency across documents and appendices, and preparing final versions for release. • Maintain and follow up documentation trackers, check delivery status with document owners and reviewers, and escalate risks of delay when needed. • Support the release and distribution of final approved documentation across relevant project databases and to relevant stakeholders. • Produce or maintain documentation-related reporting and KPIs where required. • Identify opportunities to make documentation activities smarter through tools, scripting, automation or improved processes. • Combine a continuous improvement mindset with the ability to execute detail-oriented manual tasks when required. Support to project task forces and product-related activities • Contribute to dedicated task forces mobilised for critical project activities, depending on project priorities. • Support preparation and coordination activities related to validation tests, transport, retrofit preparation and other operational milestones. • Work closely with project and product teams to help structure, follow up and execute critical activities. • Develop understanding of the train, the product environment and the technical discussions surrounding the project. • Bring agility, curiosity and practical support to new or unexpected challenges. Administrative and operational project support • Support day-to-day project operations, including preparation of purchase orders, travel arrangements, room bookings, visitor access, catering and event logistics. • Help the project team with data uploads, coordination tasks and other administrative activities required for smooth project execution. • Approach practical administrative work with professionalism, team spirit and reliability. • Contribute to the overall efficiency of the project team by taking ownership of both high-value coordination topics and necessary operational support tasks. All about you We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: Educational Requirements: Mandatory: • Bachelor’s degree. Desirable: • Degree or background in engineering, technical disciplines, business, finance or a comparable field. • Technical background is a plus, but technical curiosity and willingness to learn are equally important. Experience: Mandatory: • First experience in project coordination, communication, documentation, administration, engineering support or a comparable environment. • Ability to work in a structured way and manage several topics in parallel. Desirable: • Experience with documentation management, project reporting, stakeholder communication or operational project support. • Experience with digital tools, automation, scripting, data handling or process improvement. • Previous exposure to railway, mobility, industrial or engineering environments. Competencies & Skills: • Fluent English, written and spoken. • German, Swedish or Chinese would be an advantage. • Strong communication and coordination skills. • Good writing skills and attention to detail. • Ability to navigate complex topics in a large international organisation. • Strong technical curiosity and willingness to understand railway products and engineering discussions. • Comfortable working with digital tools and interested in new technologies, including AI, automation and smart ways of working. • Structured, reliable and able to follow through on commitments. • Agile and pragmatic mindset, able to switch between strategic coordination, technical support and practical administrative tasks. • Hands-on attitude, humility and willingness to support the team where needed. • High energy, team spirit and ability to engage with people in an international and multicultural environment. Working Mode: • Full on-site presence is expected from Monday to Friday, as the role requires close interaction with the project team, product environment and day-to-day project operations. This role is a unique opportunity to join a major international high-speed train project from inside the project team. You will be exposed to project management, customer documentation, communication, technical coordination, finance-related processes, operational execution and cross-functional collaboration. We are looking for someone who wants to be fully part of the team: curious about the product, engaged with people, willing to improve the way we work, and ready to contribute practically when the project needs support. This position combines exciting project exposure with real operational responsibility. If you are motivated by international teamwork, technical complexity and hands-on contribution, we would be pleased to hear from you. You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you! You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you! Important to note As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.