Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Client Business HoursAbout the RoleWe’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.If you’re someone who is organized, proactive, and reliable, this role is built for you.What You’ll OwnAdministrative & Executive Support (Primary Focus)Manage calendars, meetings, and scheduling across time zonesCoordinate calls and ensure smooth daily planningDraft and send professional emails, documents, and communicationsPrepare meeting notes and track follow-upsData & CRM ManagementUpdate and maintain records in:HubSpotSalesforceZoho CRMManage spreadsheets and operational trackersOrganize digital files in:Google DriveDropboxSharePointResearch & Task ExecutionConduct online research:CompetitorsVendorsMarket insightsTurn research into:Structured summariesPresentationsSupport ad hoc and project-based tasksCustomer & Vendor CoordinationRespond to basic client inquiries or route appropriatelyCommunicate with vendors and track outstanding itemsEnsure follow-ups are completed on timeOperations & Project SupportAssist with:Invoicing and expense trackingLight bookkeeping (if required)Update project management tools:TrelloAsanaNotionMonday.comWhat Makes You a Strong FitYou are highly organized and detail-orientedYou can manage multiple tasks without dropping the ballYou communicate clearly and professionallyYou are proactive and don’t wait for instructionsYou are reliable, responsive, and accountableRequired Experience & Skills1–2 years experience as a:Virtual AssistantAdministrative AssistantOperations Support roleProficiency in:Microsoft OfficeGoogle Workspace (Docs, Sheets, Gmail, Calendar)Strong time management and multitasking abilityReliable internet and remote work setupNice to HaveCRM experience:HubSpot / Salesforce / Zoho CRMFamiliarity with:QuickBooks / XeroExperience supporting:FoundersStartupsRemote teamsManaging multiple clients or executivesWhat a Typical Day Looks LikeReview calendars and inboxes, prioritize urgent itemsSchedule meetings and coordinate logisticsUpdate CRM records and trackersPrepare documents, reports, or summariesConduct research for ongoing projectsFollow up with vendors or clientsSend end-of-day updates and prep for next dayIn short: You ensure everything runs smoothly and nothing falls through the cracks.Key Metrics (KPIs)Tasks completed accurately and on timeCalendar & inbox management efficiencyNo missed meetings or deadlinesClean, organized systems and documentationStrong responsiveness during working hoursPositive feedback from clients and stakeholdersWhy This Role Stands OutHigh ownership and visibility across operationsExposure to multiple business functionsClear expectations and structured workflowsOpportunity to grow into operations or executive rolesWork directly with founders and decision-makersInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Task (mock inbox/calendar + research task)Client InterviewOffer & Background VerificationApply NowIf you:Thrive in fast-paced, remote environmentsAre organized, proactive, and detail-drivenEnjoy supporting operations and executionThis role is a strong fit.
Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.
This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.
If you’re someone who is organized, proactive, and reliable, this role is built for you.
What You’ll Own
Administrative & Executive Support (Primary Focus)
- Manage calendars, meetings, and scheduling across time zones
- Coordinate calls and ensure smooth daily planning
- Draft and send professional emails, documents, and communications
- Prepare meeting notes and track follow-ups
Data & CRM Management
- Update and maintain records in:
- HubSpot
- Salesforce
- Zoho CRM
- Manage spreadsheets and operational trackers
- Organize digital files in:
- Google Drive
- Dropbox
- SharePoint
Research & Task Execution
- Conduct online research:
- Competitors
- Vendors
- Market insights
- Turn research into:
- Structured summaries
- Presentations
- Support ad hoc and project-based tasks
Customer & Vendor Coordination
- Respond to basic client inquiries or route appropriately
- Communicate with vendors and track outstanding items
- Ensure follow-ups are completed on time
Operations & Project Support
- Assist with:
- Invoicing and expense tracking
- Light bookkeeping (if required)
- Update project management tools:
- Trello
- Asana
- Notion
- Monday.com
What Makes You a Strong Fit
- You are highly organized and detail-oriented
- You can manage multiple tasks without dropping the ball
- You communicate clearly and professionally
- You are proactive and don’t wait for instructions
- You are reliable, responsive, and accountable
Required Experience & Skills
- 1–2 years experience as a:
- Virtual Assistant
- Administrative Assistant
- Operations Support role
- Proficiency in:
- Microsoft Office
- Google Workspace (Docs, Sheets, Gmail, Calendar)
- Strong time management and multitasking ability
- Reliable internet and remote work setup
Nice to Have
- CRM experience:
- HubSpot / Salesforce / Zoho CRM
- Familiarity with:
- Experience supporting:
- Founders
- Startups
- Remote teams
- Managing multiple clients or executives
What a Typical Day Looks Like
- Review calendars and inboxes, prioritize urgent items
- Schedule meetings and coordinate logistics
- Update CRM records and trackers
- Prepare documents, reports, or summaries
- Conduct research for ongoing projects
- Follow up with vendors or clients
- Send end-of-day updates and prep for next day
In short:
You ensure everything runs smoothly and nothing falls through the cracks.
Key Metrics (KPIs)
- Tasks completed accurately and on time
- Calendar & inbox management efficiency
- No missed meetings or deadlines
- Clean, organized systems and documentation
- Strong responsiveness during working hours
- Positive feedback from clients and stakeholders
Why This Role Stands Out
- High ownership and visibility across operations
- Exposure to multiple business functions
- Clear expectations and structured workflows
- Opportunity to grow into operations or executive roles
- Work directly with founders and decision-makers
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (mock inbox/calendar + research task)
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Thrive in fast-paced, remote environments
- Are organized, proactive, and detail-driven
- Enjoy supporting operations and execution
This role is a strong fit.
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
