Virtual Assistant – Executive Support, CRM & OperationsFull-Time | Remote | U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring a highly organized and proactive Virtual Assistant to support executives and teams across administration, CRM management, scheduling, communication, and day-to-day operations.This is an execution-focused role for someone who takes ownership, communicates professionally, and makes sure nothing falls through the cracks.You’ll help keep calendars, inboxes, systems, documents, and operational workflows organized while supporting a fast-moving remote team.What You’ll DoExecutive & Administrative SupportManage calendars, meetings, and scheduling across time zonesOrganize inboxes, flag priorities, and draft professional emailsPrepare meeting notes, documents, and presentationsTrack action items, deadlines, and follow-upsCRM & Data ManagementMaintain accurate records in HubSpot, Salesforce, Zoho, or similar CRMsUpdate spreadsheets using Google Sheets and Microsoft ExcelKeep client, lead, and operational data clean and organizedManage files across Google Drive, Dropbox, or SharePointOperations & Project SupportMaintain task and project trackers in Asana, Trello, Notion, or Monday.comCoordinate with clients, vendors, and internal stakeholdersSupport invoicing, expense tracking, and light bookkeeping when neededFollow up on outstanding tasks and ensure deadlines are metResearch & CommunicationConduct research on vendors, competitors, markets, and business needsTurn findings into clear summaries or reportsRespond to routine client and vendor communicationSupport ad hoc projects and operational requestsWhat We’re Looking For1–2+ years of Virtual Assistant, Executive Assistant, administrative, or operations experienceStrong proficiency with Google Workspace and Microsoft OfficeExperience managing calendars, inboxes, documents, and spreadsheetsExcellent written and verbal English communicationStrong organization, time management, and attention to detailAbility to manage multiple priorities independentlyReliable internet and availability during U.S. business hoursNice to HaveExperience with HubSpot, Salesforce, or ZohoFamiliarity with QuickBooks or XeroExperience supporting founders, executives, startups, or remote teamsExperience managing multiple clients or executivesFamiliarity with project management tools such as Asana, Trello, Notion, or Monday.comWhat Success Looks LikeTasks and follow-ups completed accurately and on timeNo missed meetings or scheduling conflictsClean and up-to-date CRM and operational recordsFast, professional communicationOrganized calendars, inboxes, documents, and workflowsLeadership can confidently rely on your follow-throughWhy Join?Fully remote opportunityHigh ownership and autonomyExposure to multiple areas of business operationsWork directly with executives and growing companiesCareer growth into Executive Assistant, Project Coordinator, or Operations Manager rolesInterview ProcessApplication ReviewSpark Hire Intro VideoPavago Recruiter InterviewClient InterviewOffer & OnboardingWhat Happens After You ApplyQualified candidates will receive a Spark Hire invitation to complete a short Intro Video. This helps us evaluate your communication skills, experience, and overall fit before moving to the interview stage.Please check your inbox and spam/junk folder for the invitation.Apply NowIf you’re organized, proactive, reliable, and strong at execution and follow-through, we’d love to hear from you.#VirtualAssistant #ExecutiveAssistant #AdministrativeAssistant #OperationsSupport #RemoteJobs #CRM #ExecutiveSupport #RemoteWork #Operations #Pavago
Virtual Assistant – Executive Support, CRM & Operations
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and proactive Virtual Assistant to support executives and teams across administration, CRM management, scheduling, communication, and day-to-day operations.
This is an execution-focused role for someone who takes ownership, communicates professionally, and makes sure nothing falls through the cracks.
You’ll help keep calendars, inboxes, systems, documents, and operational workflows organized while supporting a fast-moving remote team.
What You’ll Do
Executive & Administrative Support
- Manage calendars, meetings, and scheduling across time zones
- Organize inboxes, flag priorities, and draft professional emails
- Prepare meeting notes, documents, and presentations
- Track action items, deadlines, and follow-ups
CRM & Data Management
- Maintain accurate records in HubSpot, Salesforce, Zoho, or similar CRMs
- Update spreadsheets using Google Sheets and Microsoft Excel
- Keep client, lead, and operational data clean and organized
- Manage files across Google Drive, Dropbox, or SharePoint
Operations & Project Support
- Maintain task and project trackers in Asana, Trello, Notion, or Monday.com
- Coordinate with clients, vendors, and internal stakeholders
- Support invoicing, expense tracking, and light bookkeeping when needed
- Follow up on outstanding tasks and ensure deadlines are met
Research & Communication
- Conduct research on vendors, competitors, markets, and business needs
- Turn findings into clear summaries or reports
- Respond to routine client and vendor communication
- Support ad hoc projects and operational requests
What We’re Looking For
- 1–2+ years of Virtual Assistant, Executive Assistant, administrative, or operations experience
- Strong proficiency with Google Workspace and Microsoft Office
- Experience managing calendars, inboxes, documents, and spreadsheets
- Excellent written and verbal English communication
- Strong organization, time management, and attention to detail
- Ability to manage multiple priorities independently
- Reliable internet and availability during U.S. business hours
Nice to Have
- Experience with HubSpot, Salesforce, or Zoho
- Familiarity with QuickBooks or Xero
- Experience supporting founders, executives, startups, or remote teams
- Experience managing multiple clients or executives
- Familiarity with project management tools such as Asana, Trello, Notion, or Monday.com
What Success Looks Like
- Tasks and follow-ups completed accurately and on time
- No missed meetings or scheduling conflicts
- Clean and up-to-date CRM and operational records
- Fast, professional communication
- Organized calendars, inboxes, documents, and workflows
- Leadership can confidently rely on your follow-through
Why Join?
- Fully remote opportunity
- High ownership and autonomy
- Exposure to multiple areas of business operations
- Work directly with executives and growing companies
- Career growth into Executive Assistant, Project Coordinator, or Operations Manager roles
Interview Process
- Application Review
- Spark Hire Intro Video
- Pavago Recruiter Interview
- Client Interview
- Offer & Onboarding
What Happens After You Apply
Qualified candidates will receive a Spark Hire invitation to complete a short Intro Video. This helps us evaluate your communication skills, experience, and overall fit before moving to the interview stage.
Please check your inbox and spam/junk folder for the invitation.
Apply Now
If you’re organized, proactive, reliable, and strong at execution and follow-through, we’d love to hear from you.
#VirtualAssistant #ExecutiveAssistant #AdministrativeAssistant #OperationsSupport #RemoteJobs #CRM #ExecutiveSupport #RemoteWork #Operations #Pavago
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
