(Virtual) Assistant

Job description

We're an independent strategic investment advisory and management firm. BSTN Ventures works closely with investors and entrepreneurs on a wide range of projects, including sourcing to executing of private market transactions as well as management of investment portfolios. Our current portfolio is diverse, covering various sectors and asset classes, throughout Europe and Southeast Asia. We are seeking a highly organized ard proactive (Virtual) Assistant with the highest degree of integrity ard trustworthiness to provide comprehensive admiristrative ard operational support. The ideal cardidate will be a master of organization, an excellent communicator, ard someore who can anticipate needs ard manage tasks with precision. You will be a correrstore of our operations, ensuring that administrative processes run smoothly and efficiently. Tasks Task Management: Proactively identify tasks from various sources (e.g., emails, calls) and carefully track and manage them using tools like Microsoft Planner. Email and Contact Management: Efficiently manage and organize inboxes and contact lists to ensure seamless communication and follow-up. Execution Tasks: Handle a variety of logistical tasks, including travel planning, booking flights and accommodations, and managing invoices. Document Management: Carefully file and organize documents within our SharePoint system to ensure all files are easily accessible and logically structured. Research: Conduct thorough research on various topics to support ongoing projects and initiatives. Working Hours: This is a fully remote position with flexible working hours. However, the ideal candidate should be able to adjust their schedule to German business hours to accommodate occasional calls and meetings. Requirements Advanced Office Suite skills: Proficient in Microsoft Excel, Word and Powerpoint Outlook expertise: Comprehensive knowledge of Microsoft Outlook for email and calendar management Meticulous documentation: Excellent documentation and file management skills with a solid understanding of best practices for digital document storage and organization in OnDrive/SharePoint Productivity: Proficient in using tools like Gemini and GPT to improve productivity and efficiency Language skills: Fluent in German (required) Integrity: Proven ability to handle confidential information with the utmost discretion and integrity. Benefits Remote work: Enjoy the flexibility to work from anywhere. Flexible working hours: Adapt your work to your personal schedule and commitments. Effective role: Become a key player in a small, agile team with direct impact. Join BSTN Ventures as a (Virtual) Assistant and drive impactful strategic investments across Europe and Southeast Asia. Grow with us in a dynamic, entrepreneurial environment.