We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in executive assistance & operations to join our client's team and take their operations to the next level. In this role, you will be responsible for performing various tasks, including:Manage and organize the executive’s calendar across multiple businesses;Schedule meetings, confirm attendance, and prepare agendas when needed;Protect time for priority activities such as recruiting conversations and leadership meetings;Anticipate scheduling conflicts and resolve them proactively;Monitor and organize inbox communication;Draft and send emails, follow-ups, and introductions on behalf of the executive;Ensure important messages and action items are addressed promptly;Maintain recruiting pipeline in Follow Up Boss CRM;Track recruit status, next steps, and pipeline updates;Ensure all recruiting documentation and records are accurate and up to date;Coordinate communication between the executive and internal teams;Track tasks and deliverables in ClickUp;Document meeting notes, action items, and follow-ups;Coordinate logistics for webinars, trainings, and agent events;Manage registrations, reminders, and follow-up communications;Track attendance and engagement when necessary;Process vendor payments and track business expenses;Maintain organized financial records and spreadsheets;Support vendor coordination and operational logistics;Help document internal processes and SOPs;Maintain trackers and internal systems used by the team;Support improvements to workflows and operational organization;Requirements3+ years of experience as an Executive Assistant or similar role;Excellent written and verbal English communication;Strong organizational and time management skills;Experience managing complex executive calendars and inboxes;Proficiency with Google Suite, FollowUpBoss or other CRM, and ClickUp;Experience using AI tools such as ChatGPT or similar;Ability to work independently and follow through on tasks with minimal supervision;High level of attention to detail and discretion;Nice to HaveExperience supporting entrepreneurs or executives with multiple businesses;Background in real estate or recruiting environments;Familiarity with automation tools such as Zapier or Make;Experience creating internal SOPs or operational documentation;BenefitsWork from home;Payment in dollars per working hour (40-hour week);Starting salary between 6$ - 12$ per hour depending on your experience, with room for raises based on performance;A workplace that values its people;Professional development opportunities to grow your career;Be part of a supportive team that values your input and achievements; Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;Remember to upload your data in English, please. Including your resume.
We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in executive assistance & operations to join our client's team and take their operations to the next level.
In this role, you will be responsible for performing various tasks, including:
- Manage and organize the executive’s calendar across multiple businesses;
- Schedule meetings, confirm attendance, and prepare agendas when needed;
- Protect time for priority activities such as recruiting conversations and leadership meetings;
- Anticipate scheduling conflicts and resolve them proactively;
- Monitor and organize inbox communication;
- Draft and send emails, follow-ups, and introductions on behalf of the executive;
- Ensure important messages and action items are addressed promptly;
- Maintain recruiting pipeline in Follow Up Boss CRM;
- Track recruit status, next steps, and pipeline updates;
- Ensure all recruiting documentation and records are accurate and up to date;
- Coordinate communication between the executive and internal teams;
- Track tasks and deliverables in ClickUp;
- Document meeting notes, action items, and follow-ups;
- Coordinate logistics for webinars, trainings, and agent events;
- Manage registrations, reminders, and follow-up communications;
- Track attendance and engagement when necessary;
- Process vendor payments and track business expenses;
- Maintain organized financial records and spreadsheets;
- Support vendor coordination and operational logistics;
- Help document internal processes and SOPs;
- Maintain trackers and internal systems used by the team;
- Support improvements to workflows and operational organization;
Requirements
- 3+ years of experience as an Executive Assistant or similar role;
- Excellent written and verbal English communication;
- Strong organizational and time management skills;
- Experience managing complex executive calendars and inboxes;
- Proficiency with Google Suite, FollowUpBoss or other CRM, and ClickUp;
- Experience using AI tools such as ChatGPT or similar;
- Ability to work independently and follow through on tasks with minimal supervision;
- High level of attention to detail and discretion;
Nice to Have
- Experience supporting entrepreneurs or executives with multiple businesses;
- Background in real estate or recruiting environments;
- Familiarity with automation tools such as Zapier or Make;
- Experience creating internal SOPs or operational documentation;
Benefits
- Work from home;
- Payment in dollars per working hour (40-hour week);
- Starting salary between 6$ - 12$ per hour depending on your experience, with room for raises based on performance;
- A workplace that values its people;
- Professional development opportunities to grow your career;
- Be part of a supportive team that values your input and achievements;
- Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;
Remember to upload your data in English, please. Including your resume.
Business consultancy founded in San Diego California dedicated to assisting business owners in expanding their operations by connecting them with top-notch virtual assistants from around the globe.
Business consultancy founded in San Diego California dedicated to assisting business owners in expanding their operations by connecting them with top-notch virtual assistants from around the globe.
