Virtual Legal Assistant

Job description

About the Role Our client is a small law firm on the U.S. East Coast seeking a Virtual Legal Assistant to support the attorney and existing legal assistant. The role covers general legal administrative support, case organization, and light guardianship/accounting-related tasks. This position starts part-time with strong potential to move to full-time. Key Details • Schedule: 20 hours/week to start, with potential to grow to full-time • Time Zone: Must work Eastern Time (ET) business hours Responsibilities • Open and organize new case files • Manage the attorney's calendar and schedule meetings • Provide light legal support work as needed • Prepare and file documents with the courts as directed by the attorney • Maintain organization within Time Matters case management software • Draft and send emails on the attorney's behalf; stay CC'd on correspondence to follow up with other attorneys regarding motions • Follow up with care facilities and other third parties to gather information needed for annual guardianship accountings • Perform data entry of financial information (bank statements, client expenses) into Excel spreadsheets • Support overflow work for the firm's in-house legal assistant Requirements • Minimum 3-4 years of experience as a legal assistant or virtual assistant • Strong proficiency in Microsoft Excel (near-essential) • Experience using Microsoft Outlook • Familiarity with Time Matters software preferred; training will be provided • Highly organized with strong attention to detail • Comfortable with data entry and general administrative/legal support tasks • Available to work during Eastern Time business hours Nice to Have • Spanish language proficiency (a strong plus, not required — many of the firm's clients communicate in Spanish)