Volunteer & Events Coordinator

Job description

Job Summary Reporting to the Director of Community Partnerships, Volunteers and Events , the Volunteer & Events Coordinator will assist with volunteer intake, scheduling, communications, engagement tracking, event preparation, registration, data entry, and day-of support for volunteer activations and fundraising events. The Volunteer & Events Coordinator supports St. Joseph Center’s mission of serving individuals, youth, and families experiencing homelessness and poverty through healing-centered services, deep partnerships, and community impact. Essential Duties & Responsibilities The Volunteer & Events Coordinator’s key areas of responsibility include: Key Areas of Responsibility: Support the coordination and scheduling of individual volunteers, volunteer groups, court volunteers, and community partners. Communicate with volunteer groups regarding upcoming opportunities, shift details, expectations, cancellations, and follow-up needs. Provide administrative support for Development Department events, fundraising events, donor engagement activities, and community events. Support data entry related to events, attendees, volunteers, sponsors, donors, and event participation. Assist with general administrative and coordination needs related to volunteer engagement, events, and community partner support. Essential Duties: Assist with volunteer newsletters, volunteer opportunity announcements, and volunteer spotlight content. Help identify opportunities to strengthen the volunteer experience and improve volunteer systems. Assist with event invitation lists, RSVP tracking, registration, guest check-in, event flow, and day-of logistics. Help track event details, deadlines, and action items to ensure projects stay organized and on schedule. Support post-event follow-up, including data updates, thank-you communications, and reporting needs. Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility. Knowledge, Skills & Abilities: Excellent written and verbal communication skills. Comfortable communicating with volunteers, donors, corporate partners, staff, and community members. Detail-oriented and able to manage multiple tasks, dates, and deadlines. Ability to work independently while also collaborating closely with a team. Experience: Prior experience in volunteer coordination, nonprofit administration, community engagement, customer service, events, hospitality, or administrative support preferred. Experience working with volunteers, community groups, corporate groups, donors, or nonprofit partners is a plus. Experience with event registration, databases, spreadsheets, or volunteer management platforms is helpful. Education: High school diploma or equivalent required. Associate’s or bachelor’s degree preferred. Direct Reports: This position has no direct supervisory responsibilities. Computer Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Ability to use widely supported internet browsers. Certificates, Licenses and Registrations: None Travel Requirements: Access to reliable transportation. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, stoop, talk, hear, reach above and below shoulders; use hand and finger dexterity, keyboarding and making and receiving telephone calls. The employee may be required on occasion to lift and or carry up to 20 lbs. Ability to lift, carry, move, or organize light event and volunteer supplies as needed. Ability to stand, walk, sit, and assist with event or volunteer setup for extended periods when needed. Status: Part-Time/Non-Exempt Employment with St. Joseph Center is contingent on completion of satisfactory background check. For consideration, please submit cover letter and resume. St. Joseph Center is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, national origin, disability, or status as a protected veteran. All applicants for employment are invited to voluntarily self-identify their gender, race, ethnicity, and veteran status, by completing the EEO Information. Providing your EEO Information is voluntary and refusal to self-identify will not subject applicants to any adverse treatment. Similarly, applicants who do self-identify will not be subject to any adverse treatment based on the information they provide. St. Joseph center invites you to review the current "EEO is The Law" poster as part of the application process. A link to the current poster is located here. Background Since 1976, St. Joseph Center has been meeting the needs of low-income and homeless individuals and families in Venice, Santa Monica, Mar Vista, and surrounding communities. The Center is a 501(c)(3) nonprofit community organization that assists people without regard for religious affiliation or lack thereof through comprehensive case management and integrated social service programs. The Center enjoys broad-based community support as well as a sponsored relationship with its founders, the Sisters of St. Joseph of Carondelet. St. Joseph Center serves approximately 6,000 individuals annually. Our Values Dignity | Community | Integrity | Partnership | Social Justice | Radical Care Brief Description of Principal Activities Multifaceted intervention, prevention, and education services are carried out at four sites on the Westside of Los Angeles. St. Joseph Center’s integrated programs provide clients with concentrated and coordinated access to services according to the nature of their needs.