Warehouse Admin & Training Coordinator

Job description

This opportunity is for analytical and self-motivated candidates who can multitask and manage their workload in a fast-paced environment. This candidate will be working with like-minded team members in a vibrant and energetic office environment. The ideal candidate will be responsible for managing and facilitating our training program smoothly, skilled in coordinating training courses, enjoys interacting with colleagues globally and knowledgeable in e-learning platform. **What We Can Do For You** - Provide training to give you the knowledge to thrive in a fast-paced environment. - Offer support through a collaborative, and open environment with proven professionals with decades of expertise. - Enable growth through direct and focused mentorship. **What You Can Do For Us** **Warehouse Administration & Facilities Management** - Welcome warehouse visitors and coordinate reception activities. - Manage mail collection and courier arrangements. - Procure weekly groceries and office stationery supplies. - Coordinate warehouse facilities management activities. - Ensure warehouse cleanliness and compliance with safety protocols. - Organize warehouse events and liaise with relevant vendors. - Process invoices through the company's internal system. - Coordinate warehouse renovation projects and lease-related matters. - Prepare for new hires, including door access, workstation setup, locker assignment, and new hire orientation. - Update the global organization chart on a monthly basis. - Any ad-hoc administrative & HR matters when assigned. **Training Coordination & Administration** - Liaise with the APAC management team to customize and develop training plans when required. - Coordinate with line managers and trainers to create orientation training schedules for new hires. - Send finalized calendar invitations to all relevant parties, including new hires, trainers / line managers, and department heads. - Track participant attendance and facilitate / conduct training sessions. - Gather and evaluate feedback from employees and management on training programs to identify gaps and areas for improvement. - Collaborate with the US team to understand and roll out training initiatives across the APAC region. (if any) - Maintain training records and training materials in SharePoint. (supporting EMEA when required) - Prepare and analyze training reports. - Research and recommend training materials and methods, create, and update the curriculum. - Planning and Scheduling for employee annual performance reviews within APAC and ensuring all files are kept orderly. - Research emerging AI technologies and utilize AI Tools and automation solutions to improve administrative and training processes - Create AI-generated training materials, presentations, communications drafts and knowledge-sharing resources. - Promote AI adoption and digital best practices among employees, providing guidance and support when required **Who We’re Looking For** - Bachelor’s degree /Diploma in Education, HR, Business or related field - 1-2 years of hands-on experience coordinating multiple training events in a corporate setting - Strong communication skills - Ability to handle multiple assignments and assess and analyze data - Proficient with standard business tools (Email, MS Office 365, etc.) **Benefits** - Attractive salary structure with medical and dental benefits - State of the Art Open Concept Working Environment - Collaborative and Motivated Team - Supportive management who are invested in your success - Attire: Smart Casual - Walking distance from Tai Seng Train station