Warehouse Administration Specialist

Job description

Job Summary This position supports Warehouse Operations and Logistics in Woodridge, Illinois, with a primary focus on administrative coordination, order processing, inventory tracking, and shipment documentation within a fast-paced environment. The Warehouse Administration Specialist is responsible for managing system transactions, supporting shipping and receiving documentation, coordinating inventory records, and ensuring accurate processing of receptions and shipments. While the role includes occasional warehouse support activities, the primary emphasis is on administrative, ERP, and logistics coordination responsibilities. Key Characteristics Detail-Oriented Organized Reliable Strong Administrative Skills Process Driven Team Player Duties & Responsibilities Process and maintain shipping, receiving, and inventory transactions within ERP or warehouse systems Create shipping labels and shipment documentation using UPS, FedEx, or similar systems Ensure accurate system updates for invoicing and tracking purposes Maintain accurate inventory and shipment records Support cycle counts, inventory reconciliation, and reporting activities Communicate with internal teams regarding shipment status, material availability, and order updates Assist with scheduling freight pickups and coordinating deliveries Maintain organized filing and documentation related to logistics and warehouse activities Support warehouse organization and operational efficiency as needed Follow company safety procedures and OSHA guidelines Provide occasional hands-on warehouse support including receiving and staging materials when required Knowledge, Skills & Abilities Strong administrative and organizational skills Proficiency with ERP systems or warehouse management systems (JD Edwards or similar preferred) Experience with shipping software such as UPS WorldShip, FedEx Ship Manager, or similar tools Strong attention to detail and accuracy in data entry and order processing Ability to manage multiple priorities in a fast-paced environment Effective communication and teamwork skills Basic Microsoft Office proficiency (Excel, Outlook, Word) Ability to occasionally lift and move materials up to 45 lbs as needed Education & Experience Required High School Diploma or equivalent Prior experience in logistics coordination, warehouse administration, customer service, or operational support Experience processing orders, shipments, and inventory transactions in ERP or warehouse systems Strong communication skills and reliability Preferred Experience with JD Edwards or similar ERP systems Experience with UPS, FedEx, or freight shipment systems Previous experience supporting warehouse or logistics operations At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace. Because our people are our greatest assets, we also offer competitive compensation and benefits that include: Compensation - The salary range is tied to the market for similarly benchmarked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience, and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $23.00 - $32.00 USD hourly Medical, Dental, & Vision Insurance Starting Day 1! Life Insurance Paid Time Off Paid Holidays Parental Leave 401(k) Plan - 3% default contribution plus matching! Flexible Spending & Health Saving Accounts AD&D Insurance Disability Insurance Tuition Reimbursement Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law. ****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity**** Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and candidate profiles will be deemed the property of Veolia, and no fee will be due. All your information will be kept confidential according to EEO guidelines. As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination. Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.