Warehouse Coordinator

Job description

Actylis is a global solutions provider with over 75 years of experience, specializing in streamlining the management of critical ingredients and raw materials for our business partners. We offer both sourcing and manufacturing solutions tailored to meet diverse and evolving needs, ensuring a reliable, agile, and secure supply network. Our commitment to customization allows us to create flexible solutions, whether it’s a unique specification, custom packaging, or tailored logistics strategies. With deep expertise in quality and regulatory compliance, sourcing and logistics management, analytical services, and R&D support, we reduce complexities and mitigate risks, empowering our partners to focus on growing their business. In furtherance of that goal, Actylis is seeking new members of the team. This expansion, coupled with a comprehensive benefits package, and opportunities for challenge and growth, make Actylis the ideal place to work and thrive. We hope you’ll consider joining us! Position Summary The Warehouse Coordinator is responsible for all warehouse activities across the business using the ERP system including warehouse stocks, ensuring that all orders are prepared and ready for shipment in a timely fashion, and completing the dispatch quality check. The role also includes the responsibility of maintaining the Warehouse to GMP standard and carrying out cleaning duties as requested. Responsibilities will include: Warehouse Maintenance: • Complete monthly stock takes and ensures that all products/packaging are labelled appropriately and materials available upon production • Maintaining the warehouse, yard and loading bays to agreed hygiene standards; ensuring hygiene and health and safety standards are maintained and followed at all times • Complete cleaning records for the warehouse • Ensure warehouse doors are kept closed, except when loading and unloading, all external doors to warehouse are locked when not in use • Maintain the chemical storage cabinets • Ensure racking is loaded safely and products are stored in correct areas • Ensure all allergens and non-allergens are stored correctly in the warehouse • Ensure all floors are clean, when floors are being washed place safety signs on floor • Ensure access to warehouse is restricted only to production staff where acceptable. • Ensure all unsuitable pallets are removed from the site on a regular basis • Responsible for making sure that all carboard is recycled in baler and all non-recyclable waste is removed to large refuse bin • Ensure all equipment in warehouse is suitable and fit for purpose • Maintain quarantine area Logistics & Inventory management: • Receipting and checking deliveries using the ERP system • Inventory accuracy • Coordination of supply chain • Logistics coordination and support • Monitor inventory stocks to identify purchasing needs • Determine items for order/reorder • Liaise with warehouse staff to ensure all products arrive in good condition Shipping (Incoming and Outgoing): • Prepare orders for shipping • Prepare documents, such as work orders, bills of lading, or shipping orders, to route materials. • Unload and load deliveries • Complete and maintain all goods inwards/outwards documentation and records • Inspection of incoming and outgoing deliveries (loading inspector) for correct quantity and acceptable quality • Examine shipment contents and compare with records, such as manifests, invoices or orders to verify accuracy • Responsible for completing the dispatch checks • Ensure labelling of all products inwards and outwards are correct and meet A&C Bio Buffer Ltd. and customer requirements, respectively. • Ensure all trucks/vans delivering or collecting from the site enter and leave in a safe manner • Complete log book of all deliveries and collections • Liaise with purchasing department re delivery schedule • Contact carrier representatives to make arrangements or to issue instructions for shipping and delivery of materials • Rectify problems such as damages, shortages or nonconformance to specifications • Record shipment data, such as weight, charges, space availability, damages, or discrepancies, for reporting, accounting, or recordkeeping purposes. Production: • Prepare raw material batches for production including ingredients and packaging • Ensure all pallets of part bags and part packaging in the warehouse are fully labelled, sealed and covered • Deliver or route materials to departments including manufacturing using forklift/pallet truck Audits: • Accompany third party auditors/inspectors. Required Experience & Knowledge EDUCATIONAL/EXPERIENCE REQUIREMENTS: • Bachelor’s degree or diploma, certificate or equivalent experience in Warehouse Management, Logistics, Supply Chain Management • 2+ years previous industry experience (shipping and receiving) • Industry knowledge • GMP knowledge • Sound knowledge of health, safety and environmental regulations • DGSA certified preferred • Lean six sigma experience preferred SPECIFIC KNOWLEDGE, SKILLS, ABILITIES: • Systems thinking, understands interdependencies within the organisation. Establishes systems, processes and policies that are aligned with the business objectives • Possess a strong sense of organization and priorities • Strong communication skills oral and written • Effective problem solving • Ability to comply with safety and regulatory standards • High standard of housekeeping and cleanliness • Strong team player, motivates others and builds effective relationships • Excellent organizational skills and ability to multitask • Strong attention to detail, excellent follow-up skills and proactively takes initiative • Exceptional oral & written communication skills • Ease with information technology, and/or advanced computer skills • Computer literate • Time management • Ability to read, follow and understand instructions Physical Demand Supervisory Responsibilities None Work Environment Actylis is an Equal Opportunity Employer. Actylis US does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.