Warehouse/Maintenance Administrator – Raymond James Stadium

Job description

LEGENDS & ASM GLOBAL Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality. Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences. ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters. Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen! GLOBAL HOSPITALITY We believe that exceptional venue experiences should extend beyond game day and show time. From five-star feasts and craft cocktails to local eats and sizzling chef-inspired creations, we are renowned for our exceptional dining experiences. Our fresh, creative cuisine is just the beginning. We strive to delight guests at every turn: candy walls, in-house bakeshops, and a warm welcome at every turn. RAYMOND JAMES STADIUM Legends is the official hospitality partner of Raymond James Stadium, home to the Tampa Bay Buccaneers. The partnership includes overseeing the Raymond James Stadium food and beverage program development and management for concessions, suites and premium areas for all game days, concerts, special events and any food and beverage related activations for the iconic Pirate Ship. Join us in elevating the fan experience through unparalleled guest service and pride to make Raymond James Stadium one of the best stadiums in the NFL. JOB TITLE: SHORT DESCRIPTION The Part-Time Operations Administrative Assistant provides administrative and operational support to the Warehouse and Maintenance teams. This role is responsible for assisting with day-to-day office functions, coordinating communication, organizing documentation, and supporting event-based operational needs. This individual will serve as a key resource to ensure efficient workflow and organization across both teams. PRIMARY RESPONSIBILITIES: • Provide ABI support as needed (Payroll) • Coordinate scheduling for warehouse and maintenance • Assist with payroll tracking and related administrative tasks • Support event day check-in processes • Collect and process invoices for submission and tracking • Take notes during maintenance calls and assist with structuring follow-up actions • Scan receipts and upload documentation to the shared drive • Create signage and laminate materials for operational needs • Assist in building and organizing a maintenance request system • Organize and track incoming maintenance work orders • Support Yellow Dog Inventory items during ongoing implementation • Provide general administrative support for warehouse and maintenance teams • Assist with additional operational needs as assigned • Must be available to work nights and weekends • Schedule will align with event calendar and operational needs • Hours will vary based on business demands QUALIFICATIONS • Strong organizational and administrative skills • Ability to manage multiple priorities in a fast-paced environment • Proficiency with Microsoft Office or Google Workspace • Strong attention to detail and follow-through • Excellent communication skills • Ability to work independently and support multiple team members • Previous administrative or operations support experience preferred Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.