Warehouse Operation and Admin

Job description

KEY RESPONSIBILITIES • To support daily warehouse operations and administrative activities, ensuring accurate inventory management, proper documentation, efficient material movement, and smooth coordination between the warehouse, production, purchasing, logistics, and other departments. • 1. Warehouse Operation - Perform receiving, checking, storing, picking, packing, and issuing of materials and goods. - Verify incoming materials against purchase orders, delivery orders, and system records. - Ensure materials are stored in the correct bin/location and properly labelled. - Conduct material movement and ensure proper handling to prevent damage or loss. - Prepare and arrange materials for production or customer requirements. - Ensure quarantine, rejected, and non-conforming materials are properly segregated. - Maintain good housekeeping, safety, and 5S practices within the warehouse. - Assist with loading and unloading activities when required. • 2. Inventory Control - Maintain accurate inventory records in the warehouse management/ERP system. - Perform cycle counts and participate in periodic physical stock counts. - Investigate inventory discrepancies and report findings to the supervisor. - Monitor stock levels and identify shortages, excess, or slow-moving materials. - Ensure FIFO/FEFO requirements are followed where applicable. - Maintain proper identification and traceability of materials. • 3. Warehouse Administration - Prepare and maintain warehouse documents, records, and reports. - Process Goods Received Notes (GRN), delivery orders, material issue records, transfer documents, and other warehouse transactions. - Update inventory transactions accurately and promptly in the system. - Maintain filing and documentation for audit and reference purposes. - Prepare daily, weekly, and monthly warehouse reports. - Assist with data entry and document verification. • 4. Coordination & Communication - Coordinate with Purchasing regarding incoming materials and delivery schedules. - Coordinate with Production regarding material requirements and issuance. - Liaise with Logistics/Transport teams for shipment and delivery arrangements. - Communicate stock discrepancies, damaged materials, and operational issues to the Warehouse Supervisor/Warehouse Manager. - Support internal and external audits by providing required warehouse records. • 5. Safety & Compliance - Follow company warehouse procedures, work instructions, and safety requirements. - Ensure proper use of material-handling equipment and personal protective equipment (PPE). - Report unsafe conditions, accidents, damaged goods, and other warehouse incidents. - Maintain compliance with company quality and environmental requirements. • 6. Key Performance Indicators (KPIs) - Inventory accuracy - Receiving and put-away accuracy - Material picking/issuing accuracy - On-time material availability - Documentation accuracy - Stock variance and discrepancy rate - Warehouse housekeeping and 5S compliance - Timely completion of inventory transactions and reports KEY QUALIFICATIONS AND SKILLS • Diploma in Warehouse Management, Logistics, Business Administration, or related field. • Previous warehouse, logistics, or administrative experience is preferred. • Basic knowledge of inventory control and warehouse procedures. • Computer literate, especially Microsoft Excel and Word. • Experience with ERP/Warehouse Management Systems is an advantage. • Good communication, coordination, and organizational skills. • Able to work independently and as part of a team. • Able to handle multiple tasks and meet deadlines. WHY WORK FOR US? XP Power provides a safe and healthy working environment that is stimulating and collaborative, where employees are empowered to make a real difference. We place our people at the heart of everything we do. We understand that if we provide our people with the ultimate experience, they will provide the ultimate experience to our customers. OUR PEOPLE – OUR POWER XP Power is an equal opportunities employer. We are committed to creating an environment where people are valued, supported and nurtured to deliver their best. Operating globally, we celebrate the cultural differences that exist in the countries in which we do business. Being a truly diverse and inclusive community helps us grow our business through innovation; attracting and retaining talent to engage the people who buy our power solutions. We know that by cultivating the ultimate experience for all our people, they will deliver the same to our customers. XP Power is a global leader in providing essential power solutions to the Industrial Technology, Healthcare and Semiconductor Manufacturing Equipment sectors. We design and manufacture power controllers, the essential hardware component in every piece of electrical equipment that converts power from the electricity grid into the right form for equipment to function. Listed as a FTSE 250 company on the London Stock Exchange we are a fast-growing business, serving our global blue-chip customer base from 29 locations across Europe, North America, and Asia. We are extremely proud and committed to our culture that values Customer Focus, Flexibility, Knowledge, Speed, and Integrity. Joining our team means you'll work in a high performing global organisation where employees collaborate and strive to make XP Power the first-choice power solutions provider delivering the ultimate experience for our customers and our people.