Work-Study Student Assistant

Job Posting Title: Work-Study Student Assistant ---- Hiring Department: Department of Military Science ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 19 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Sep 15, 2025 ---- Position Duration: Expected to Continue Until Dec 19, 2025 ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose About UT Austin Army ROTC: The Army Reserve Officers' Training Corps (ROTC) at The University of Texas at Austin is a collegiate program that develops future leaders for the U.S. Army. We offer leadership training, academic coursework, and hands-on experience to prepare students for success as Army officers. Our program emphasizes leadership, teamwork, physical fitness, and community engagement. Army ROTC is seeking a highly motivated and creative assistant proficient in administrative duties. Responsibilities Collaborates directly with the Department Manager, Human Resource Technician, and Recruiting Operations Officer to streamline recruitment processes and ensure seamless program operations Manages and organizes confidential cadet files, maintaining accurate and secure record-keeping Conducts outreach and recruitment efforts, engaging with local schools to attract prospective cadets and build program awareness Manages office operations with proficiency, handling tasks such as filing, data entry, and general record keeping Drafts and edits official correspondence, maintaining high standards of professionalism and attention to detail Coordinates schedules and appointments for ROTC officers to optimize time management and resources Utilize Workday to upload and maintain profiles for Texas Boys State and other outside organizations, ensuring data accuracy, compliance, and easy accessibility Develops and produces program merchandise to enhance visibility and engagement. Creates and edits memorandum for the United States Army Cadet Command, adhering to format and procedural standards. Edits and updates the Department’s website, ensuring current, accurate, and accessible content Participates in marketing initiatives that promote awareness and appeal Assists in the planning and execution of ROTC events, including ceremonies, drills, and training exercises, while coordinating logistics for seamless event operations. Facilitates effective communication between university administration, ROTC staff, cadets, and external contacts, fostering smooth information flow. Required Qualifications Currently enrolled as an undergraduate student at The University of Texas at Austin Excellent written and verbal communication skills, with a keen eye for detail and grammar. Ability to work independently and as part of a team, managing multiple tasks and meeting deadlines. Work-Study Award Letter Relevant education and experience may be substituted as appropriate. Preferred Qualifications Administrative and event planning experience Proficiency in creating engaging visual content using tools such as Canva, Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro) or similar. Salary Range $11.50 hourly Working Conditions Typical office environment Work Shift Part-time 19 hours Monday - Friday; flexible hours Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Work-Study Award Letter Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Please confirm your eligibility for this position here: ---- Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.