Working Student Department Assistant

Job description

We are looking for a Working Student Department Assistant to join us. Here is what you will be doing if you are joining the team: Organization Keeping close contact with colleagues and supporting them with any organizational topics; Constant collaboration with the other department assistants within local organization and cluster organization; Organizing internal department meetings; Periodic updating of the intranet page and of the accounts on the social or professional networks of the department. Document management Creating and distributing meeting minutes, including deadline monitoring; Periodic updating of the department's organizational chart; Correspondence in English; Periodic updating of department-specific documents (procedures, processes, etc.). Providing administrative support Travel arrangements (according to budget and requirements) for all employees of the department; Checking the time management system at the end of the month for the department. Monitoring of vacation and home office days; Ordering and managing office equipment and consumables (with a minimum stock and/or with the Kanban office system); Ensuring the stock of IT equipment in accordance with the needs of the department. Support purchasing and procurement processes from a controlling/cost perspective (budget tracking, cost analysis, vendor spend monitoring) Process and verify incoming invoices, ensuring accuracy, correct cost allocation, and timely approval Reconcile invoice data with purchase orders and delivery records Prepare regular reports on purchasing costs, variances, and budget performance Assistance to the department manager Organizing Department Manager outlook calendar and meetings; Support for the preparation of various presentations and documentation; Scheduling meetings. Supporting and organizing external visits Ongoing bachelor’s or master’s degree in Business Administration, Engineering, or related fields. Demonstrated experience working in multicultural and multinational environments. Team player with exceptional time management skills. Highly organized and structured work approach. Adaptable, proactive, and detail-oriented individual. Initiative-driven, quality-focused mindset. Strong problem-solving capabilities and a self-motivated attitude, coupled with excellent teamwork skills. Good communication skills in English, both spoken and written. LikeABosch Benefits: Your work-life balance is valuable to us, so we offer you: 25 Days of annual leave , because work-life balance is essential to us; Flexible working hours. Your health and well-being is important to us, so we have you covered: Medical subscription; Accident insurance; Sport activities and well-being initiatives. We believe in a Life-Long Learning approach, so you can take advantage of: Technical and soft skills trainings; Access to e-learning platforms; Local and Global career development programs; Opportunity to attend conferences; Bookster subscription. You will be part of a product company . You will contribute to developing end-to-end products that are delivered to Global OEMs. On top of these, we are offering: A monthly budget which can be used for several different services on an online benefit platform; Annual bonus; Lunch discounts. Ready to work LikeABosch ? We live by our values, have an open feedback culture and there is plenty of room for innovative ideas. All because a team is only as valuable as its members. About Bosch Engineering Center Cluj Since its establishment in 2013, Bosch Engineering Center Cluj plays an essential role in the current transformation of the mobility sector. Through its extensive expertise in software, hardware & mechanical engineering, reliability engineering, as well as sales planning, the center contributes to the development of innovative products and services based on artificial intelligence (AI) applied in the fields of automated driving, electric and connected mobility. Thanks to the diverse professional and personal development opportunities, flexible working conditions, modern offices and laboratories in Cluj-Napoca, Jucu, Bucharest and Sibiu, we are one of the most desired employers among engineers and IT professionals in Romania. Our promise to our colleagues is rock-solid: we grow together, we enjoy our work, and inspire each other. Join us and see the difference. Work LikeABosch