Workplace Coordinator

Job description

ABOUT US Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar. Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes. 1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview. We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law. Joining Legora means three things. - We lean in: ownership over titles, outcomes over intentions. - We fight for excellence: high standards, direct, ego-free feedback. - We grow together: as a team and with our customers. Mission before ego. Everyone contributes. No one coasts. If you’re driven by impact, pace, and raising the bar. This is the place. THE ROLE We're looking for a warm, resourceful, and organized Workplace Coordinator to own the daily experience in our London office. London is one of our largest and fastest-growing locations, scaling from 60 people today to 120+ by end of year, and this role sits at the center of that growth. You'll be the face of the office, the go-to for employees and guests, and a key partner to People Ops, IT, and Finance on everything from onboarding to events to facilities. This is a hands-on role for someone who takes pride in running a great office and brings structure and hospitality in equal measure. This is a full-time, in-person role, on-site five days a week, Monday through Friday, 8:30am – 5:30pm. WHAT YOU'LL DO - Own day-to-day office operations so the space is clean, stocked, safe, and running smoothly - Be the first face people see — greet visitors, employees, and candidates with warmth and professionalism, and manage check-in, building access, and guest policy compliance - Handle packages, deliveries, and field day-to-day requests from employees across the office - Own day-to-day office hospitality, including lunch ordering, catering coordination, snacks, beverages, and kitchen operations - Support vendor relationships (cleaning, catering, supplies) and track office spend, partnering with the Workplace Manager and Finance on contracts and invoices - Coordinate in-office onboarding, including desk setup and making sure new hires have a great Day 1, escalating issues where needed - Support planning and execution of events that build connection: team lunches, all-hands, happy hours, and company gatherings (partnering with the Workplace Manager on larger events and offsites) - Submit and track facilities tickets, coordinate with the building and vendors on maintenance and repairs - Partner with IT on equipment coordination, loaner devices, and new desk setups - Provide cover for the Workplace Manager during periods of absence, ensuring continuity across office operations and employee experience WHAT WE'RE LOOKING FOR - 2+ years in workplace coordination, office operations, reception, or hospitality, ideally at a startup or high-growth company - Relentlessly detail-oriented: you notice what others miss and take pride in getting the small things right - High agency: if something's broken, you fix it; if something's missing, you solve for it before it becomes a problem - A people-first communicator, warm and professional in person, on Slack, and over email - Organized under pressure and able to juggle competing priorities without dropping the ball - Budget-conscious and comfortable managing vendors and building relationships - Proficient in Google Workspace, Slack, and calendar tools - Reliable in-person presence five days a week and able to lift and move packages up to 30 lbs WHAT'S IN IT FOR YOU - Competitive package: Comprehensive salary, benefits, and tools for success - Global collaboration: Partner with Workplace teams across Europe, APAC, and North America - Meaningful work: Your efforts shape the daily experience of the team building the future of legal AI - Private medical, dental, and vision insurance - Family support: Generous parental leave and family care benefits - Pension with generous company match Legora is an Equal Opportunity Employer At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.