Workplace Coordinator

Job description

Modern Treasury is hiring a Workplace Coordinator to run the day-to-day operations of our SF headquarters, with oversight of our NY office as well. You'll own the physical workplace — space, vendors, supplies, and the daily standards that make the office a place people want to come to — while partnering closely with our onsite Executive Assistant on events, exec support, and VIP visits. This role reports to the Head of People Operations. You thrive in a fast-paced, ever-changing environment and are comfortable making decisions with the information you have, escalating when it matters. You care about the well-being of colleagues and guests, and you take pride in a space that's clean, organized, and running smoothly — even when no one's watching. **ABOUT MODERN TREASURY** Modern Treasury provides trusted infrastructure for money movement. The company helps teams launch and scale payment experiences in days, not months. With best-in-class developer tools and a single API for fiat and stablecoins — plus built-in compliance, ledgering, and reporting — Modern Treasury enables businesses to move money instantly, reliably, and at scale. **WEEK BY WEEK** **First Week** - Onboard with the team and learn our core tools (GSuite, Notion, Slack, Brivo Access Control, Comelit and more). - Start learning our product and business. - Establish the daily rhythm of the office: a morning walkthrough to check that conference rooms are tidy and wiped down, whiteboards are cleared, and the kitchen is stocked and clean before the team arrives. Make the first pot of coffee. These small details set the tone for the whole day. - Be a visible, friendly, outcome-focused presence in the office daily — someone people know they can bring a problem to. **First Six Weeks** - Coordinate office repairs and maintenance — HVAC, lighting, furniture, cleaning — and own the vendor relationships behind them (janitorial, culinary, supplies, preventative maintenance, safety, building management). - Take full ownership of day-to-day office standards, closing any gaps with cleaning and supply vendors so the space stays consistently polished and guest-ready. - Partner with our Executive Assistant on team events, happy hours, all-hands, and external onsite/offsite events — you handle space, setup, and vendor logistics; the EA leads exec and VIP coordination. - Own space planning for the SF and NY offices, including moves, adds, and changes. Conduct facility audits and building inspections to ensure standards are maintained across both locations. - Administer mail distribution, courier services, and confidential document handling with discretion. - Own the company swag program and manage sending out employee anniversary gifts. - Respond to workplace tickets and provide proactive support alongside the Workplace Technology team. **First Six Months** - Be a driving force of office culture — an environment that feels uplifting, organized, and easy to work in. - Be willing to stay late or arrive early to support after-hours events, ensuring the space is set up, stocked, and reset afterward. - Keep the Workplace budget on target and projects delivered on time. - Gather feedback from employees and continuously improve Workplace systems and programs. - Take ownership of additional Workplace projects as they come up. **REQUIREMENTS** - 2+ years of administrative, workplace, or operations experience. - 5 days per week in office, 8:30am to 5pm. - Proactive, positive, and pragmatic — able to think strategically and execute tactically. - Comfortable with occasional early mornings or evenings to support events. *Modern Treasury is committed to equal employment opportunity and does not discriminate in any employment opportunities or practices based on an individual's race, color, creed, gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, age, national origin or ancestry (including language use restrictions and possession of a driver’s license issued under California Vehicle Code section 12801.9), natural hair, physical or mental disability, political affiliation, medical condition (including cancer or a record or history of cancer, and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.* *Modern Treasury participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.*