Workplace Coordinator

Job description

# Workplace Coordinator Department: Workplace Location: San Carlos Shift: Monday–Friday, Day Shift ## About 1X We’re building humanoid robots that work in any space humans exist with the mission to create an abundance of labor. Simple, but it’s not. To do this right, we have to solve robotics, AI, software, hardware, manufacturing and operations at the same time, at scale, in a form factor that has to be safe. If you’re inspired by this, you’ll thrive here. We’ve been at this since 2014 and we’re at the point where the hard problems are behind us and the hard work is in front of us. NEO is our flagship - a general purpose robot designed to move, learn, and operate in the real world alongside real people. We’re not demoing it, we're shipping it. We’re excited to meet you, if this excites you. If you’ve spent your career working on problems that matter and want to see them actually reach the world - this is that moment. We’re scaling, we’re hiring with intention, and we need people who want to build something that will genuinely change how humans spend their time safely creating abundance for all. ## About the Team The Workplace team keeps the San Carlos office running smoothly for everyone building NEO, from the front desk to the break room to a new hire's first day. We're the team people count on to make the office just work, so the rest of the company can focus on the mission. ## Your Charter Be the first point of contact and go to resource for everything happening in the San Carlos office, making sure day to day office operations, events, and the new hire experience run without a hitch. ## Key Outcomes - Owning front desk and visitor check in so every guest and new hire has a smooth, professional first experience - Keeping break room supplies and catering coordinated and fully stocked for meetings and daily use - Managing desk assignments and seating maps, keeping the platform accurate and up to date as the team grows - Triaging and resolving workplace Jira tickets in a timely manner so open items don't pile up - Planning and running office events, monthly birthday celebrations, and other culture moments - Coordinating with IT, HR, and Facilities on new hire onboarding logistics so every new hire has what they need on day one - Managing employee workplace perks and enrollments, like DoorDash and EV charging, accurately and on time ## Key Competencies - Highly organized and able to juggle a wide range of daily responsibilities without dropping the ball - Warm and professional, comfortable being the face of the office for visitors, candidates, and new hires - Proactive and takes ownership of whatever the office needs rather than waiting to be asked - Detail oriented, especially with things like seating maps, supply inventory, and event logistics - Strong communicator who can coordinate across IT, HR, Facilities, and outside vendors - Comfortable with ambiguity and shifting priorities throughout the day ## Minimum Requirements - 1-2+ years of experience in an office coordinator, workplace, front desk, or administrative role - High school diploma or equivalent - Comfortable using ticketing tools like Jira and basic office software - Strong organizational and time management skills ## Preferred Skills - Experience planning office events or employee engagement activities - Experience supporting new hire onboarding logistics - Familiarity with desk or seating management platforms ## What does a successful 1X Team Member look like Team members at 1X who thrive here are builders. They move fast, own their work completely, and treat time like it’s the one thing you can’t get back - because it is. They say what they mean, finish what they start, and hold themselves to a standard before anyone has to ask. We push each other to be better, and we do it with honesty and respect. ## Compensation Range $35.00/hr - $40.00/HR + Equity ## Benefits - Comprehensive medical, dental, and vision coverage - Generous paid time off, company holidays, and parental leave - 401(k) plan with company match (100% on the first 3% of contributions, 50% on the next 2%) - Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) options - Commuter benefits (transit and parking) - Short-term and long-term disability, and life insurance - Employee Assistance Program (EAP) for mental health, financial, and personal support - Onsite snacks and catered lunches ## Equal Opportunity Employer 1X is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship, age, marital status, medical condition, genetic information, disability, military or veteran status, justice system impact, or any other characteristic protected under applicable federal, state, or local law.