Workplace Excellence Specialist

Job description

ABOUT VOODOO Founded in 2013, Voodoo is a tech company that creates mobile games and apps with a mission to entertain the world. Gathering 800 employees, 7 billion downloads, and over 200 million active users, Voodoo is the #3 mobile publisher worldwide in terms of downloads after Google and Meta. Our portfolio includes chart-topping games like Mob Control and Block Jam, alongside popular apps such as BeReal and Wizz. TEAM Our Corporate teams support the company’s performance and growth whilst putting people at the core of everything they do. As a French tech leader and global successful company, our Corporate teams are constantly looking for ways to innovate and increase organization efficiency to keep Voodoo ahead of the market. Voodoo’s Corporate function is composed of five teams: HR, Talent acquisition, Legal, M&A and Finance, working together to drive Voodoo’s success. ROLE We're looking for a Workplace Excellence Specialist to join our Corporate team. In this role, you'll be responsible for delivering a world-class daily office experience - managed to luxury hospitality standards - through rigorous operational discipline, continuous improvement, and structured vendor and project management. - Hospitality : Monitor and continuously elevate every sensory touchpoint across the office: ambiance, music, scents, lighting, and the quality of snacks, coffee, drinks, and food presentation. Nothing is left to chance or habit - A 5-star eye across the whole floor : Conduct regular inspections to spot any flaw - wear, lighting, signage, damaged furniture - and trigger corrective actions immediately, with or without prior validation depending on the level of financial commitment involved - Ambiance : Refresh the office every 2–3 months with new plants, objects, books, posters, scents, and playlists. The space should always feel alive, curated, and evolving - never static - Housekeeping : Define and enforce hotel-grade daily standards for cleaning, consumables, plant care, and light maintenance. Run systematic inspections and written audits to ensure every zone is consistently impeccable - and mobilize a dedicated resource for urgent interventions - Snacking Experience : Collaborate closely with the team on seasonality, new product rotations, tastings, merchandising, and the coffee experience - curated to the standard of a premium lounge - Improvement Project Management : Identify opportunities to elevate the space, formalize them into structured proposals (specifications, budget, timeline), and submit every project for Workplace Manager validation before launch. Own execution end-to-end through to handover - Vendor Relations & Delivery Tracking : Act as the operational point of contact for all service providers in scope: frame interventions, enforce SLAs, and quality-check every completed delivery. Maintain a structured, always up-to-date log (by provider, intervention, and project - with status, deadline, and owner) and proactively share weekly visibility with the Workplace Manager, without ever needing to be prompted PROFILE - Proven experience managing the experience of high-end offices or premium establishments (luxury hospitality, palace hotels, or equivalent premium environments) - Strong project management discipline: able to draft specifications, track budgets and timelines, and manage providers through to delivery - Exceptionally high quality standards - demanding of themselves and of service providers alike - Proactive and satisfaction-driven: anticipates needs rather than reacting to them - Clear, structured communicator - comfortable raising concerns and constructively pushing back on providers without damaging relationships - Autonomous and accountable within a small team, with a strong sense of ownership - Able to build and independently maintain structured tracking and reporting systems, ensuring reliable visibility at all times - Proficient in standard office tools; experience with Notion is a plus BENEFITS - Competitive salary based on experience - Swile Lunch voucher - Gymlib (100% covered by Voodoo) - Premium healthcare coverage with SideCare, 100% covered for you and your family