Workplace Experience Associate

Job description

About H3X Technologies H3X is building America's advanced electric motor company, powering next-generation platforms in aerospace, defense, and marine. Our integrated motor drives deliver 12+ kW/kg, roughly 3x the power density of competing solutions. We're now scaling to megawatt-class systems, with customers working on everything from supersonic aircraft to turbine power generation for AI datacenters. Our team brings together engineers and operators from aerospace, defense, and motorsports, with deep expertise in electric machines, power electronics, material science, and advanced manufacturing. We're a small, fast-moving team doing hard engineering that matters, and we're looking for people who want to do the best work of their careers alongside us. About the role Our team at H3X is hiring a Workplace Experience Associate that will be a key player in our facility driving positivity & our high-performance culture. The Workplace Experience Associate is someone who facilitates making the office a place where people are excited to come to work every day. This position will blend culture-building, event planning, & day-to-day facilities operations. The ideal candidate is someone who loves to create great experiences, is comfortable with ambiguity and change, and wants to grow into broader operational responsibilities as the company scales. In our startup environment, priorities shift quickly, and this role is built for someone energized by that pace and is looking for the opportunity to take real ownership in a growing company. What you will do: Culture & Team Experience - Plan and execute company events including offsites, happy hours, team lunches, milestone celebrations, and holiday parties end to end - from budget, vendors, and day of logistics - Own internal culture initiatives including onboarding support and employee recognition that help people feel connected as the company scales - Partner with the People Operations team with onboarding logistics and set up for new hires to ensure a great onboarding experience Workplace & Facilities - Own the day-to-day office experience: supplies, snacks/beverages, work-stations, mail, plants, and general office upkeep - Manage vendor relationships (cleaning, maintenance, building management, catering) including negotiating contracts with external facilities vendors - Troubleshoot facilities issues quickly and efficiently. You are the go-to point of contact for facilities management (HVAC, plumbing, etc.) - Maintain a safe, organized, and welcoming physical workspace - including conference room upkeep, and new hire desk set up and planning - Assist with managing the office budget and expenses, tracking spend, look for cost savings, and assisting with broader accounts payable, invoice tracking, and documentation Operations & Growth - Help build and document scalable processes and playbooks, enabling continuous improvement and repeatable and scalable processes - Support cross-functional projects as they arise. The goal in this role is a launch pad, not a ceiling - Take on stretch projects and increase ownership in other areas over time, like People Operations, executive support, procurement, AP/AR, or broader business operations based on your interests and strengths - Identify problems, and work to solve them proactively and independently What we are looking for: - 1-4 years of experience in office management, workplace experience, event planning, HR coordination, hospitality, executive support, or related operational role - Passion for creating great experiences for people, big or small - Excellent organizational skills and the ability to juggle multiple priorities simultaneously - Strong communication skills, comfortable talking to vendors, executives, and new hires - Technical proficiency across a variety of software systems. Microsoft Office is a must, tools like Slack, Notion, ERP systems, AP/AR systems are a plus - Resourcefulness and a bias toward action. Looking to solve problems. - Experience managing a budget or vendor contracts is a plus - Prior experience at a startup or scaling environment is also a nice to have Compensation - Annual Salary Target: $55,000 to $75,000 annual salary based on experience Benefits Our team provides robust benefits including medical, vision, dental, disability, & life insurance offerings, employee equity incentive program, & 401k program. Additional benefits include our gym membership stipend and outdoor recreation reimbursement program. We have an execution based culture, with flexible hours, flexible time off, 12 company holidays (including our company ski trip), monthly company events, and weekly catered team lunch on Fridays. Why H3X Joining H3X means working on hard, meaningful problems with a skunkworks-style team that's laser-focused on building exceptional products. We're deeply vertically integrated and have a very tight design-build-test loop, which lets us move from concept to hardware at unmatched speed. We've gone from idea to shipping product in less than two months. We're a small, highly skilled team where everyone carries real responsibility and shares an extreme ownership mentality. We stay focused on the critical path, keep bureaucracy to a minimum, and structure everything around delivering results. You'll learn and grow faster here than you would anywhere else. You'll work alongside world-class engineers and builders who are pioneering electric motor technology at scale on some of the coolest programs in the industry, from supersonic aircraft to power generation for AI datacenters. If you want your contributions to be visible and your work to directly shape American reindustrialization, you'll feel at home here. Our team provides robust benefits including medical, vision, dental, disability, & life insurance offerings, employee equity incentive program, & 401k program. Additional benefits include our gym membership stipend and outdoor recreation reimbursement program. We have an execution based culture, with flexible hours, flexible time off, 12 company holidays (including our company ski trip), monthly company events, and weekly catered team lunch on Fridays. Our Values Be Relentless Never give up, persevere until the job is done. Run toward problems, not away from them. Grit is key. Gain insight through humility Approach every challenge with a learner’s mindset. Stay open to feedback, listen to others, and deepen your understanding through self-awareness. ****Put your ego aside and seek the truth in every discussion, especially when leading others. Distill & Simplify Eliminate unjustified complexity and simplify wherever possible, whether in requirements, design, or execution. Use first principles thinking to distill every problem to its essence. Less is more. Find your flow Engage fully and work with intention. Find the rhythm and deep focus that lets you do your best work. Discover your Ikigai - where your strengths, passions, and purpose meet and drive your personal fulfillment and team success. That is when the magic happens. SEND (Solve, Evolve, Nail It, Deliver) Devise the best solution with the information at hand, test it, learn from it, and iterate quickly until you nail it. Nothing works perfectly the first time, but you should never hit the same issue twice. Stay laser-focused on solving customer problems and delivering solutions that create real value. Equal Opportunity Employer H3X is an equal opportunity-affirmative action employer and considers all qualified applicants for employment based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, age, disability, sexual orientation, gender identity or expression, marital status, past or present military service or any other status protected by the laws or regulations in the locations where we operate.